At a Budget Work Session of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center

APPROVAL OF REGULAR AGENDA ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the regular agenda of the March 15, 2007 budget work session of the Su

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At a Budget Work Session of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center

On Thursday, March 15, 2007 at 6:30 p.m.

BOARD MEMBERS PRESENT

Charlie E Caple, Jr Wayne M Harrell Alice W Jones C Eric Fly

BOARD MEMBERS ABSENT

William J Collins, Jr Rufus E Tyler, Sr

STAFF PRESENT

Mary E Jones, County Administrator Henry A Thompson, Sr., County Attorney Jerry L Whitaker, Director of Finance

CALL TO ORDER

The March 15, 2007 budget work session of the Sussex County Board of Supervisors was called to order by Vice Chairman Caple

APPROVAL OF REGULAR AGENDA

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the regular agenda of the March 15, 2007 budget work session of the Sussex County Board of Supervisors is hereby approved

Voting aye: Supervisors Caple, Harrell, Jones

Voting nay: none

Absent: Supervisors Collins, Tyler

FISCAL YEAR 2007-2008 BUDGET REQUESTS

C

ommonwealth’s Attorney

Mrs Lyndia Person- Ramsey, Sussex County Commonwealth’s Attorney addressed the Board and asked the Board to approve her request to convert the current part-time assistant commonwealth’s attorney position to full time Mrs Ramsey stated that the justification for the request is due to a significant increase in the caseload Sussex I Prison’s warden has requested that her office handle their cases Mrs Ramsey submitted supporting material which will be retained in the Board’s March 15, 2007 minutes file

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Page 2: Minutes of March 15, 2007, 6:30 p.m Sussex County Board of

Supervisors Budget Work Session

Crater Area Agency on Aging

Mr David Sadowski, Executive Director and Mrs Ann Key, Site Coordinator for the Jarratt Senior Citizens’ Center were in attendance and addressed the Board Also in attendance were Mrs Albertine P Wyche, Sussex County’s representative to the CAAA Board of Directors, Mrs Marian Newsome, CAAA Site Coordinator, Mrs Gladys Mason, Director of Programs and Mr James Perry, member of the Advisory Board

Mr Sadowski stated that the request for fiscal year 2008 is an increase over the past years A cash contribution of $11,648 and in-kind donation of the use of the Jarratt Senior Citizen’s Center would allow the participants from Sussex to meet three days per week rather than two days per week

Director of Finance Report

Mr Jerry L Whitaker, Director of Finance distributed revisions to, pages 4, 12, 23 of the proposed budget A copy of the draft advertisement for the public hearing was also presented

Vice Chairman closed the budget workshop session

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At a Regular Meeting of the Sussex County Board of Supervisors

Held in the General District Courtroom at the Sussex Judicial Center

On Thursday, March 15, 2007 at 7:30 p.m.

BOARD MEMBERS PRESENT

Charlie E Caple, Jr C Eric Fly Wayne M Harrell Alice W Jones

BOARD MEMBERS ABSENT

William J Collins, Jr Rufus E Tyler, Jr

STAFF PRESENT

Mary E Jones, County Administrator Henry A Thompson, Sr., County Attorney Jerry L Whitaker, Director of Finance Stanley I Skinner, Building Official Andre M Greene, Director of Planning

CALL TO ORDER

The March 15, 2007 meeting of the Sussex County Board of Supervisors was called to order by Vice Chairman Caple and led in prayer by Supervisor Harrell

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the 6:30 p.m., March 15, 2007 budget work session/meeting of the Sussex County Board of Supervisors is hereby adjourned

Voting aye: Supervisors Caple, Fly, Harrell, Jones

Voting nay: none

APPROVAL OF REGULAR AGENDA

ON MOTION OF SUPERVISOR JONES, seconded by SUPERVISOR HARRELL and carried: RESOLVED that the regular agenda of the March 15, 2007 meeting of the Sussex County Board of Supervisors is hereby approved subject to the following changes: (1) Requirements of financial statements for rescue squad and fire departments

as Item c under Unfinished Business; (2) Resolution for Charlie A Burrow as Item 4c6; (3) Delete Request for Appropriations of Invoice #0018950, Rancorn Wildman in the amount of $10,445.68 and include on regular agenda under County Administrator’s report

Voting nay: none

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Page 2: Minutes of the March 15, 2007 regular meeting of the

Sussex County Board of Supervisors

APPROVAL OF CONSENT AGENDA

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the consent agenda of the March 15, 2007 meeting of the Sussex County Board of Supervisors is hereby approved inclusive of (a) Approval of minutes of 02/15, 02/22, 03/01, and 03/08 meetings; (b) Approval of Warrants and Vouchers in the amount of $340,177.29 and Payroll Deduction Checks in the amount of

$128,268.92; (c) Resolutions: {1} 125th Anniversary of Virginia State University; {2}

100 Year Farm Ownership- Pegram Family and {3} Tax Refund - Waverly Particle Board

Voting nay: none

125th Anniversary of Virginia State University

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that Virginia State University will celebrate its 125th Anniversary in

2007 Staff recommends adoption of the following resolution for presentation to the University

WHEREAS, Virginia State University, located overlooking the Appomattox River in the Town of Ettrick in Chesterfield County, celebrates its 125th Anniversary in 2007; and WHEREAS, Virginia State University (VSU) was founded on March 6, 1882, as the Virginia Normal and Collegiate Institute, making it the first fully state-supported four year institution of higher learning for African Americans and one of Virginia’s two land-grant institutions; and

WHEREAS, since its humble beginnings, Virginia State University has responded to the needs of Virginians as a dynamic institution offering an accessible, affordable and excellent education, and

WHEREAS, with an enrollment of nearly 5,000, VSU students live and attend classes on

a beautiful 236 acre main campus with more than 50 buildings, including 15 dormitories,

16 classroom buildings and a 416 acre agricultural research facility; and

WHEREAS, the first president of Virginia State University was John Mercer Langston, who became the first African American elected to Congress from Virginia; and

WHEREAS, Virginia State University has an exemplary staff of dedicated and outstanding professors, who are committed to offering their students the personal attention that they may not be extended at larger institutions; and

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Page 3: Minutes of the March 15, 2007 regular meeting of the

Sussex County Board of Supervisors

WHEREAS, Virginia State University’s academic program include the Bridges to Baccalaureate for students transferring from two year colleges who want to major in the sciences, the Ronald E McNair Scholars Program for students planning to pursue doctoral degrees in their chosen field of study and the Honda Campus All Star Challenge; and

WHEREAS Virginia State University offers 47 baccalaureate and master’s degree programs within its five schools – the School of Agriculture, School of Business, School

of Engineering, Science and Technology, School of Liberal Arts and Education and the School of Graduate Studies, Research and Outreach – a Certificate of Advance Study may also be earned from each school; and

WHEREAS, honors scholarships are available to entering VSU freshmen, including the Presidential and Provost Scholarships; and

WHEREAS in 2003, Virginia State University introduced its first doctoral program and

12 enthusiastic students enrolled in the Doctor of Educational Administration and Supervisor Program; and

WHEREAS, in 2005, Virginia State University began a vital nursing degree program, an important initiative that will train nurses to meet the urgent demand for qualified medical professionals in the hospitals and clinics of the Southside region of Virginia; and

WHEREAS, the School of Graduate Studies, Research and Outreach allows students, often working adults, with diverse professional and education backgrounds to more conveniently continue their education on a full time or part time basis; the school also provides workshops, seminars, as well as credit courses on campus and at sites in Richmond, Emporia, Petersburg, Chesterfield, Dinwiddie, Henrico and other Southside Virginia locations; and

WHEREAS, Virginia State University has a long and rich history and has grown and changed considerably since 1882 and it continues that growth today, enriching individual lives, the surrounding community and the commonwealth through excellent teaching and innovative and engaging programs of study

NOW THEREFORE BE IT RESOLVED that the Sussex County Board of Supervisors hereby commends and congratulates Virginia State University on the occasion of its 125th anniversary and;

BE IT FURTHER RESOLVED that the Clerk of the Board of Supervisors prepare a copy

of this resolution for presentation to Mr Eddie N Moore, President of Virginia State University as an expression of the County of Sussex’s gratitude for the University’s commitment to higher education and long time service to the citizens of the Commonwealth

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Page 4: Minutes of the March 15, 2007 regular meeting of the Sussex County

Board of Supervisors

Voting nay: none

100 Year Farm Ownership- Pegram Family

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that Mr Alex Harp was the great grandfather of Mr Glover W Pegram, son of Mr Peter Pegram who was one of the sons of Mr and Mrs Junius and Sarah Pegram; and

WHEREAS, that Mr Alex Harp, father of Mrs Sarah Harp Pegram, in 1907 purchased

85 acres of farm land on Halifax Road, Stony Creek, Virginia for $300 cash in hand; and, WHEREAS, after the death of Mr Alex Harp in 1909, the land was delivered to Mr Junius Pegram; and

WHEREAS, Mr Glover W Pegram remembered the words of his grandfather to “keep the land in the family” and in 1990, Mr Glover W Pegram was able to purchase that

farm and in the year of 2007, the property has now been in the Pegram family for 100 years

NOW, THEREFORE, BE IT RESOLVED that the Sussex County Board of Supervisors

recognizes and commends The Pegram Family in its 100 Year Celebration of Farm

Ownership; and

FURTHER RESOLVED that a copy of this resolution be presented to Mr Glover W Pegram and the Pegram Family

Voting nay: none

Approval of Appropriations

Supervisor Fly had questions regarding Soil Studies by GET Solutions Supervisor Fly requested if the County or School Board had a copy of the report and he would like to know why money was spent considering the motion that was adopted by the Board

ON MOTION OF SUPERVISOR FLY, seconded by Supervisor JONES and carried: RESOLVED that the Sussex County Board of Supervisors hereby approves of Invoice

#0018950 from Rancorn Wildman Architects for Sussex Elementary School Project in the amount of for $10,445.68

Voting nay: none

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Superintendent of Schools, Dr Charles H Harris, III, stated that the report was available County Administrator Jones reported that the contract was between the School Board and the architect There was a notification period included in the contract; and the work was completed prior to the motion

STANDING REPORTS

Health Department - absent

Highways, Streets & Roads

Mr MacFarland Neblett, Resident Administrator, Waverly Residency of the Virginia Department of Transportation reported that the intersection of Routes 301 and 631 (Henry Road) does in fact qualify for a traffic light due to the significant risk of vehicular accidents However, due to lack of state funding; he could not say when it would be installed However, the County of Sussex can pay for or share the cost of the installation

Mr Neblett also reported that the preliminary design work for Three Bridges Road is complete and the pot holes in the Town of Waverly as requested by Supervisor Jones have been repaired

County Administrator’s Report

Atlantic Waste Disposal Annual Report

Mr Michael Kearns, District Manager, Atlantic Waste Disposal presented his annual report He also thanked the Board for opposing the bill to levy on trash by tons, which was defeated in the recent General Assembly Session Atlantic Waste Disposal, Inc will continue to perform pickups along Routes 602 and 460 (Copies of the report will be retained in the Board of Supervisors minutes March 15, 2007 file)

Davenport & Co., Financial Advisor’s Report

County Administrator Jones advised the Board that Mr Roland Kooch from Davenport & Company, LLC, was in attendance to discuss the financial report which include options for financing a school project and other capital needs of the County

Mr Roland Kooch reported to the Board that he had been working with staff to identify a potential revenue debt service to begin using during the 2009 fiscal year Mr Kooch also reported to the Board several recommendations to maximize the potential funding for potential projects, such as an Administration office, Public Safety building and others

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Mr Kooch advised that he will be available to return and answer questions (Copies of the recommendations were distributed to the Board members)

VFIS Insurance, Fire & Rescue

County Administrator Jones advised the Board that Mr Bob Jones, VFIS Insurance is in attendance to discuss recommendations of his company after an insurance survey of the County of Sussex Representatives from the company visited the County on November

29, 2006 The purpose of the visit was to obtain additional information regarding the operation of the county’s emergency services The representative met with Mr Eddie T Vick, Public Safety Coordinator They discussed the operation of the County’s emergency services as it related to vehicle and professional health care insurance coverage

Mr Bob Jones addressed the Board and advised that he has conducted a risk control survey as a means to prevent or mitigate risks and the report contained recommendations that the County may wish to consider for adoption

Grant Request- VA Commission For the Arts

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the Sussex County Board of Supervisors hereby authorizes staff to proceed with the 2008 Commission for the Arts Challenge Grant Application process to include the Miles B Carpenter Museum and the Wakefield Foundation

Voting nay: none

Proposed Marker Placement @ Outdoor Fitness Site

Mr Poarch represented the Alumni for Stony Creek High School would like to place a permanent marker on the Stony Creek Property denoting the site of the Stony Creek High School

ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR FLY and carried: that a permanent marker denoting the site of the Stony Creek School be placed

on the Stony Creek Property and coordinated with staff

Voting nay: none

Resolution Honoring The Late Charlie Burrow

ON MOTION OF SUPERVISOR FLY, seconded by SUPERVISOR HARRELL and

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carried: RESOLVED that Mr Charlie A Burrow, Jr was a product and resident of Sussex County, born to Mr and Mrs Charlie and Mary Burrow on June 16, 1926 married, Evelyn Jackson in 1950 and raised four daughters, Gloria Burrow Sutton, Phyllis Burrow Parham, Linda Burrow Goode and Evelyn Burrow-Cofer; and

WHEREAS, Mr Charlie A Burrow, Jr., was employed by the Sussex County Public

System School Bus Transportation Department beginning in 1961 and he was employed for thirty years until his death on March 2, 1991; and

WHEREAS, Mr Charlie A Burrow, Jr held a number of positions with the School Bus

Transportation Department including his appointment in 1984 as Head Mechanic and Manager of the Sussex County Bus Garage; Mr Burrow, also was a substitute bus driver and lectured students at Central High School on the “Skill of Auto Mechanics”; and

WHEREAS, Mr Charlie A Burrow, Jr was well known and respected throughout the

Sussex County School System and communities for his mechanical expertise; and

WHEREAS, Mr Charlie A Burrow, Jr went to the rescue in all types of weather, rain,

snow or sunshine, of many stalled and stranded bus drivers whenever their buses would not start; and

WHEREAS, Mr Charlie A Burrow, Jr made certain that each morning before leaving

home for work that his important bus driver, Mrs Evelyn Jackson Burrow’s bus was always operating properly; and

WHEREAS, Mr Charlie A Burrow, Jr demonstrated a strong work ethic shown by a

virtually perfect attendance record in his thirty years of service and his willingness to return to work from his one week per year vacation if required; and

WHEREAS, Mr Charlie A Burrow, Jr possessed and showed a genuine love and

compassion for his work and his Bus Garage Staff and Bus Operators under what can be described as “less than favorable conditions”; and

WHEREAS, Mr Charlie A Burrow, Jr worked without complaint in spite of illness;

always responding when needed and leading the way by not asking others to do anything that he would not do; and without question served so that the children of Sussex County would be safe while riding the school buses under his charge

THEREFORE, BE IT RESOLVED THAT THE SUSSEX COUNTY BOARD OF SUPERVISORS HEREBY adopts this resolution in recognition of the service and

significant contributions to the Sussex County Public Schools; and

FURTHER RESOLVED THAT this resolution be read aloud and spread upon the

March 15, 2007 minutes of the Board of Supervisors as part of the permanent record and

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that a copy of this resolution be presented to the Family of Mr Charlie A Burrow, Jr.; and,

FURTHER RESOLVED THAT the Clerk of the Board of Supervisors shall submit this

resolution to the Sussex County School Board for any additional honors or recognition Voting aye: Supervisors Caple, Fly, Harrell, Jones

Voting nay: none

Absent: Supervisor Collins, Tyler

Treasurer’s Report

Mr Onnie L Woodruff, Sussex County Treasurer addressed the Board and advised that the statement of money in the banks to the credit of Sussex County at the close of business February 28, 2007 was $14,994,850.98 (A copy of the Treasurer’s Report is retained in the March 15, 2007 Board packet)

Commissioner of the Revenue - no report

Sheriff’s Department

Courthouse Security Budget Increase

Sheriff Kitchen advised the Board that because of the passage of Senate Bill 1082 which increases the courthouse security fee for anyone convicted of any traffic or criminal offense from $5.00 to $10.00 He requested that an additional deputy sheriff be added to the courthouse security section of the Sheriff’s Departmental budget (line item1111-510) There is currently one full time deputy funded by this budget as well as off duty deputies who work the lobby If the Board of Supervisors adopts a resolution increasing the fee to

$10.00, the clerks can begin collecting this fee effective July 1, 2007

County Attorney Thompson advised that a public hearing will be necessary The public hearing will be scheduled for Thursday, April 19, 2007

Sussex County Jail

Sheriff Kitchen advised the Board that there is no air conditioning in the kitchen or that part of the building Staff recently had to rush employees to the hospital because of heat exhaustion Based on the size of the building and work needed to be done estimated cost

is between $75,000 and $125,000 for the additional air conditioning Sheriff Kitchen asked that the request be considered at the April 19, 2007 meeting

This request was tabled until the April 19, 2007 meeting

Tiêu đề	At a Budget Work Session of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center
Trường học	Sussex County Public Schools
Chuyên ngành	Local Government and Budgeting
Thể loại	meeting minutes
Năm xuất bản	2007
Thành phố	Sussex

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