OCEANOGRAPHY AND MARINE BIOLOGY AN ANNUAL REVIEW GUIDELINES FOR AUTHORS – VOLUME 60

MANUSCRIPTS SUBMISSION All manuscripts and initial enquiries should be sent in the first instance to the Editor in Chief Steve J.Hawkins at S.J.Hawkins@soton.ac.uk and cc’d to the Editor

OCEANOGRAPHY AND MARINE BIOLOGY:

AN ANNUAL REVIEW GUIDELINES FOR AUTHORS – VOLUME 60

Editor in chief:

S.J Hawkins

E-mail S.J.Hawkins@soton.ac.uk

Editors:

L Allcock, A Bates, M Byrne, A Evans, L.B Firth, A.J Lemasson, C Lucas,

E Marzinelli, P Mumby, B Russell, J Sharples, P Smith , S Swearer, P Todd

1 Aims, Scope, and Brief Overview 4

2 Manuscripts Submission 4

3 Manuscript Categories and Requirements 4

3.1 Traditional literature reviews (Monographs and Short Reviews) 4

3.2 Systematic reviews and meta-analyses 5

4 Preparing Your Submission 5

4.1 Cover Letters 5

4.2 Parts of the Submission and Manuscript 5

4.3 Main Text File 5

4.4 Figures and Tables 6

4.5 Additional Files (Appendices) and Supplementary Information 7

4.6 Authorship and Contributor’s Agreement 7

4.7 References and In-Text Citations 7

5 Formatting 9

5.1 Manuscript Length 9

5.3 Spelling 9

5.4 Latin terms and Species names 10

5.5 Other terms 10

5.6 Compass directions and Geographical coordinates 11

5.7 Units of measurement, Numbers, and Mathematical terms 11

5.8 Figures and Tables 12

5.9 References 12

6 Editorial Process and Author Licencing 12

6.1.The Editorial Process and Timeline (Manuscript processing steps) 12

6.2 Author Licencing (Green vs Gold Access) 14

7 APPENDIX 15

7.1 Submission Checklist 15

7.2 Permission Guidelines and Forms 16

7.3 Contributor Agreement forms 21

7.4 OMBAR Preferred Spelling 25

7.5 OMBAR Guidance for undertaking systematic reviews and/or meta-analyses 27

1 AIMS, SCOPE, AND BRIEF OVERVIEW

Oceanography and Marine Biology: An Annual Review remains one of the most cited sources in marine

science and oceanography For nearly 60 years, OMBAR has been an essential reference for research workers and students in all fields of marine science The ever-increasing interest in work in oceanography and marine biology and its relevance to global environmental issues, especially global climate change and its impacts, creates a demand for authoritative refereed reviews summarizing and synthesizing the results of recent research A primary function of the reviews in this series is to provide a broad overview of past and present knowledge of a particular subject relating to oceanography and/or marine biology An international Editorial Board ensures global relevance and expert peer-review, with editors from Australia, Canada, Hong Kong, Ireland, Singapore and the United Kingdom The series volumes find a place in the libraries of not only marine laboratories and oceanographic institutes, but also universities worldwide

OMBAR now accepts various styles of reviews: traditional long monographs, shorter focussed reviews, Cochrane-style systematic reviews and meta-analyses (see section 3.2 for more details)

OMBAR is currently published annually; any submissions must be sent before June 1st of any givenyear, for publication in the following year’s volume Late submissions will be accepted in discussionwith the Editor in Chief More details regarding submission and manuscript categories are available in insections 2 and 3, respectively.

2 MANUSCRIPTS SUBMISSION

All manuscripts and initial enquiries should be sent in the first instance to the Editor in Chief Steve J.Hawkins at S.J.Hawkins@soton.ac.uk and cc’d to the Editorial Assistant Anặlle J Lemasson(anaelle.lemasson@plymouth.ac.uk), unless instructed otherwise

OMBAR welcomes suggestions for reviews from potential authors, but the editorial team will alsoactively invite experts to contribute to OMBAR The Editor in Chief requests outlines of potentialreviews at an early stage (ahead of the June 1st deadline), or following invitation to contribute from anymember of the Editorial Board

When submitting your manuscript, please ensure that it complies with the OMBAR format (see section5) and includes all necessary documents (see section 4 and the Submission Checklist available in section7)

Submission of a manuscript to Oceanography and Marine Biology: An Annual Review implies that the

review is original, unpublished and is not being considered for publication elsewhere

3 MANUSCRIPT CATEGORIES AND REQUIREMENTS

3.1 Traditional literature reviews (Monographs and Short Reviews)

OMBAR traditionally publishes long monographic reviews on a particular subject When preparing theirreview, authors should critically review as completely as possible all the recent literature, includingrelevant methods and instrumentation If this is the first time their subject has been reviewed, authorsshould feel at liberty to go as far back in the literature as they feel desirable An equally importantfunction, however, is to identify gaps in existing knowledge Authors should therefore attempt more than

a simple compilation of knowledge, by assessing the current ‘state of the art’ and pointing the way forfuture research

In addition, longer monographic pieces of original science reporting new results will be published afterconsultation with the Editor in Chief; these could include history of science articles, historical marineecology, taxonomic updates and revisions, and longer works (e.g., where past published data areincorporated with new data to give extensive time series)

Shorter focussed reviews are welcome in addition to longer monographic reviews Please send anyenquiries to the Editor in Chief

3.2 Systematic reviews and meta-analyses

We now encourage the submission of Cochrane/CEE-style systematic reviews and quantitative reviews(meta-analyses) These use established bibliometric approaches and follow set guidelines OMBAR hasproduced a brief set of guidelines for authors to follow (see our “Guidance for undertaking systematicreviews and/or meta-analyses” available in section 7.5), but authors are encouraged to consult externalsources for help (such as the Cochrane initiative or the Centre for Environmental Evidence [CEE]) OMBAR will also take reviews that include compilation of existing published data combined with newunpublished information to give a synoptic view of a subject, and reviews involving expert opinion orDelphi-style approaches

Reviews incorporating substantial new data, meta-analyses, systematic reviews or models will beflagged as such to help authors based in countries with research assessments

4 PREPARING YOUR SUBMISSION

4.1 Cover Letters

While formal cover letters are not mandatory, when submitting your review an accompanying emailhighlighting the topic of your review and the reasons for considering OMBAR is encouraged

4.2 Parts of the Submission and Manuscript

Your submission must contain the following documents: the main manuscript text file (text andreferences), all figure files, all table files, figure and table legends, any appendices or supplementaryinformation, a permission verification form, all contributors’ agreement forms A checklist is available tohelp you prepare your submission (see section 7.1)

4.3 Main Text File

Each review is different and so detailed guidance on format is not helpful, although authors would find ituseful to look at a recent volume of the series before writing their contribution Nevertheless, thefollowing guidelines apply to all articles:

Title Page

The title page should contain only the authors’ names, addresses including e-mail, and affiliations

Abstract

A short Abstract of about 200 words should precede the Introduction

Content List (optional)

Although it will not be part of the final version, a separate contents list is helpful in the initialsubmission for editorial and peer-review purposes

Introduction

We encourage a short snappy introduction outlining the rationale, scope and topic of the review

Historical development/other post-introduction section (optional)

Any background information such as historical development of the field or underlying concepts andterminology are best dealt with after the introduction in a separate section

[Main body of the review]

Knowledge gaps/Research needs

In many reviews the penultimate section might identify knowledge gaps and research needs

Conclusion/Synopsis

We also encourage a short synoptic final section

For submissions relating to systematic reviews and meta-analyses, please refer to the OMBAR Guidancefor Systematic Reviews and Meta-Analyses below

4.4 Figures and Tables

Figures and tables should be carefully prepared before submission Initial submission can be sent withlow quality figures and tables embedded into the text, to facilitate the peer-review process, but these

must be removed prior to final acceptance All figures and tables must also be sent as separate

documents in full resolution Figure and table legends must also be provided as a separate document from the text Permission to use exact or altered copies of published figures or tables should

be obtained from the holders of the copyright, and evidence of such provided Guidelines for

determining whether permission is required and how to obtain it, including pro formas, are included as

in section 7.2 A Permission Verification Form, supplied separately (pro form in section 7.2), must be

returned even if no permissions are required Authors are responsible for paying any fees that may be

charged by the original publishers

Figures:

Colour illustrations should be kept to a minimum; please consider carefully whether colour is reallynecessary, as sometimes black and grey scales may be more appropriate Typically, authors opting forthe Green Access will be allowed four coloured figures free of charge; Gold Access allows for unlimitedcoloured figures (see information on Access types in section 6.2)

Figures should be sent as separate files, each named “[first author]_FigureX” (e.g Smith-Figure1).Accepted figure formats include: Adobe Illustrator and Adobe PhotoShop (.ai), PDF, JPEG, TIFF, andPNG (see the publisher’s ‘Art Preparation Guidelines’)

Figures should be given Arabic numerals Parts of figures should be labelled with capital letters (A, B,

C, etc.) Authors are requested to pay particular attention to figure quality Only high quality originalfigures should be submitted: photocopies are not acceptable Figures that are blurred or illegible in theoriginal will remain so in the printed version and, in particular, the relationship between lettering andfigure size should be considered As a rough guide, letters and numbers should be no less than 2 mmhigh when reduced If in doubt, reduce the original to final size and check legibility Please avoid usingshading unless absolutely necessary as it does not reproduce well In diagrams, cross-hatching isrecommended instead When necessary a scale should be put on the actual figure not in the caption.Authors are also asked to keep the page proportions in mind when organizing a figure

Tables:

Tables should be given Arabic numerals Small tables and their legends fitting within standard-sizepages are acceptable as part of the main manuscript (each table on a separate page – stand alone) Usehorizontal lines only and carefully consider the size and shape of the printed page when organizingtables Do not use bold characters in Tables Oversized, long or complicated tables can be printed (butevery effort should be made to simplify them), but are better submitted as Supplementary material andwill be available for viewing online only This is particularly important for very long tables or tableslisting the studies included in a systematic review or meta-analysis (see section 4.5 below and systematicreview/meta-analysis guidance in section 7.5) For guidance on format see a recent volume

4.5 Additional Files (Appendices) and Supplementary Information

The use of additional files and/or supplementary information to support your main manuscript isencouraged While an appendix will be printed as part of the book and accessible by the readers at theend of the book, all supplementary information will only be accessible online

Additional files: essentially short supplements that are necessary for the understanding of the main text(for instance, footnotes, which aren’t currently accepted for OMBAR reviews, can be added as a singleAppendix at the end of the book)

Supplementary Information: any other additional elements to your submission that are not necessary tothe main text (e.g additional tables or figures), or that are oversized

For systematic reviews and meta-analyses: please consult the guidance document The full list of studiesincluded must be provided as supplementary material (unless short enough to be directly included in thetext) If your methodology is too long to be included in full in your main text, a supplementary fileshould be provided detailing your methods (including the databases searched, the search string used,eligibility criteria, etc…)

4.6 Authorship and Contributor’s Agreement

All authors and their affiliations must be listed on the title page Authorship must be finalised prior topeer-review and cannot be revised after submission (unless exceptional circumstances – to be discussedwith the Associate Editor handling the submission)

Each author listed must return a signed Contributor Agreement form There are two types of formdepending on the Access chosen (Green or Gold – see section 6.2) Please ensure that all authors arereturning the correct form

4.7 References and In-Text Citations

In-text

References should be given in the text by date of publication and, where more than one is quoted, indatal rather than alphabetical order Do not repeat the date with two references to the same author in thesame year Thus:

‘Jones (1960) has shown the importance of….’

‘Jones (1960) and Brown (1963a,b) have shown….’

‘The importance of … has been shown by several workers (Jones 1960, Tate & Smith 1961, Brown1963a,b, 1964) …’

Where there are two authors of a paper they should be given in full each time Three or more authorsshould always be given as, e.g., Jones et al (1960)

Reference list

Please check that all references quoted in the text are in the reference list, and vice versa, and that spelling of names and dates of publication agree in the text and list

Reference lists should be arranged in strict alphabetical order irrespective of the number of authors The

full list of authors should be given, and titles of journals should be given in full and in italics Volume

numbers should be in bold Part numbers of volumes need only be included if each part is paginated

separately and not continuously First and last page numbers should be given, but if the article is onlyone page long, follow the page number with the word ‘only’ When quoting an article in a symposium orbook, only the title of the book or publication should be in italics Also, when quoting from asymposium or a book, state the page numbers of the article to which reference is made, not the pagenumbers of the whole publication

Take special care that multiple references by the same author(s) in the same year are correctlydiscriminated by a, b, etc and correspond between the text and the list Manuscripts that containnumerous discrepancies will be returned to the author for revision Please be sure that you quote the

authors’ names and initials and the title of the paper exactly as in the original publication Abstracting

services make mistakes and some modify details to suit their own purposes so please do not rely onthem Reference lists in published papers may also contain errors, so you should check the original.Reference lists should not be submitted in Endnote format

To ensure consistency in indexing ensure that for authors with compound European names, the article,particle or particle phrase precedes the family name both in the text and the references For example, usethe form “von Braun”, “de Gaulle”, or “van der Veer”; not “Braun, von”; “Gaulle, de”; or “Veer, vander” In cases where the name is followed by Jr or II, III, use the form Smith, J.S., Jr or Jones, D.N IInot Smith Jr, J.S The Jr or II may need to be followed by a full stop or comma depending where theperson comes in the list of authors, but not if followed by ampersand

Examples - Please take careful note of the spacing and punctuation.

Journals

Smith, L.W 1993 Title of paper Journal of the Marine Biological Association of the United Kingdom

73, 15–20.

Smith, L.W 2010 Title of paper Title of On-Line Journal 27, doi:12.3456/onlinej.9876

[NB: no full stop after the digital object identifier (doi)]

Smith, L.W & Adams, A.S 1991 … [NB: no space between authors’ initials]

Smith, L.W., Brown, I & Jones, A.S 1981 …

Books

Smith, J 1994 Title of Book in Capitals Place of publication: Publisher, ? edition (if other than the

first)

Jones, D (ed.) 1994 Title of Edited Book in Capitals Place of publication: Publisher, ? edition (if other

than the first)

Smith, J 1994 Title of paper In Title of Symposium, Conference Publication or Multi-author Book, A.S.

Jones (ed.) Place of publication: Publisher, page numbers of Smith’s article

[NB: comma in roman type, not full stop, after the italicized title of the publication Editors’ initials come before the surname If two editors, use e.g., A.S Jones & T Brown (eds); if more than two editors use the convention A.S Jones et al (eds).]

In italicized titles of books, theses, symposia, etc., reverse the italicization for any words that wouldotherwise be italicized, such as species names, e.g.:

Birdseye, C 1974 Biology of Atlantic cod, Gadus morhua, in northern waters Nuuk, Greenland:

Piscatorial Publishing

Others (Corporate, Thesis, Reports, Websites)

For abbreviations of corporate authors:

CSTT (Comprehensive Studies Task Team) 1997 Title …

[NB: abbreviation first to facilitate finding the reference associated with an abbreviated citation in the text.]

Williams, P 1999 Title of thesis PhD thesis, University of ?, Country.

Young, K 1997 Title of report Full details of report, including place of publication

[NB: titles of papers, theses and reports are all decapitalized except where a language convention would be violated.]

When giving the city of a publisher based in the USA, please give the state in full rather than using letter state abbreviations, e.g., “Boca Raton, Florida: CRC Press”

two-Reference to web pages should be avoided if at all possible because of their ephemeral nature If it isessential, then they should be given in the main reference list with the publisher’s details (if known);medium (e.g., online); the full uniform resource identifier (URI), including the transfer protocol (e.g.,HTTP); and the access date in parentheses For example:

Smith, A 1997 Publishing on the Internet London: Routledge Online

http://www.ingress.com/~astanart.pritzker/pritzker.html (accessed 4 June 1997)

5 FORMATTING

5.1 Manuscript Length

Please refer to section 4.2 for a breakdown of the different sections Maximum: 200 pages of spaced typescript including figures and tables (for the initial submission – please remember to also sendall Figures and oversized Tables as separate files and in high-resolution) Longer reviews will be takenfrom time to time in consultation with the Editor in Chief

double-5.2 Headings

Manuscripts should be double-spaced and left-justified

Headings and sub-headings as required within the text should be as follows:

Heading class 1

Heading class 2 Heading class 3

Text starts on next line …

Heading class 4 Text runs on …

5.3 Spelling

Authors should attempt to write in the third person in as concise a style as possible Sparing use of thefirst person for emphasis or opinions is welcomed, especially in introductions, recommendation forfuture work, and discussions To preserve uniformity throughout each volume, and particularly to avoidunnecessary complications in indexing, it is editorial policy to use the forms of spelling and other styles

of English that are used at present in the United Kingdom, rather than those prevalent in North

America Authors should use the Concise Oxford English Dictionary as the standard reference work.Other spellings not listed by the COED are dictated by the house style of the publisher and may bechanged by the copy editor (see additional spelling of specific words in section 7.4)

5.4 Latin terms and Species names

In the text, Latin names of organisms and the following expressions should be in italics: ad hoc, a priori,

in situ, in vivo, in vitro, per se, sensu, vis-a-vis, ad lib., de novo, a posteriori Everything else, e.g., et al.,

i.e., viz, vice versa, cf etc., should be in romans (but see below for mathematical formulae) Do notinsert Latin terms in Bold (Bold type is only used for headings or for volume numbers in the referencelist)

Generic names should only be abbreviated when immediately preceded in the text by mention of the

same species or another of the same genus For example: “Carcinus maenas is frequently eaten by Gadus morhua and G luscus but G morhua and G luscus are rarely eaten by Carcinus maenas even though both C maenas, Gadus morhua and G luscus live in the same environment” Do not abbreviate

a genus that comes at the beginning of a sentence Please also give genera in full at first mention in each

new section, even if correctly abbreviated in the previous section, and elsewhere as required to maintainclarity

Taxonomic authorities are not required unless considered essential for clarity When giving taxonomic

authorities, follow ICZN format by including a comma between the name and year, e.g., Delphinus capensis tropicalis (van Bree, 1971) Following WORMS is advised as far as possible, and authors are

encouraged to state this in the introduction, or to refer to the taxonomic work or checklist they arefollowing

5.5 Other terms

Unusual or special terms

Should be given in single quotes (not italics, bold, underlining or other formatting) at first mention; e.g.,

“Darwin (1871) introduced the term ‘sexual selection’ to refer to evolutionary processes relatingexclusively to reproduction in dioecious species.”

Ships

Use small capitals not italics, e.g., RRS JAMES COOK, RV ATLANTIS

Seas and oceans

Arctic Ocean and Black Sea, not Arctic ocean or Black sea but lower case in the general sense – ‘in thesea/ocean …’

1930s, 1970s, 1990s, not ‘thirties’ etc

eighteenth century etc., not 18th century

3-dimensional rather than 3D or 3-D (also 2-dimensional); 2-fold (also 3-fold, 4-fold, etc.)

5.6 Compass directions and Geographical coordinates

All compass points begin with lower case letters except when used in a noun (South Africa, the South,etc) Non-cardinal points are hyphenated both as nouns and adjectives, e.g north-west, south-east (seelist of spellings below)

The preferred format is degrees and decimal minutes, but degrees, minutes and seconds may be used ifmany coordinates already exist in this form Use no spaces between degrees and minutes (and seconds,

if given), but include a space (not a comma) between latitude and longitude Use the correct symbols for

degrees (°, not a superscripted ‘o’), minutes (single prime, not an apostrophe) and seconds (doubleprime, not double quotation marks) Examples:

35°15ʹN 10°73ʹW

35°15.25ʹN 10°72.67ʹW

35°15ʹ15N 10°72ʹ40W

5.7 Units of measurement, Numbers, and Mathematical terms

‘hundreds’ not 100s, 1000s etc

In text use 1), 2) 3) etc., not i), ii), iii)

Only use commas in numbers with more than four digits; e.g., 9999 not 9,999 and 12,300 not 12 300 or12300

Use words for numbers <10 when not in dates, times, followed by units of measurement, or in listswhich contain numbers both greater and smaller than 10 For example: two whales and 14 seals; 7prawns, 14 crabs and 1 lobster

For geological dates only (not ages or durations), use the units Ma and ka for ‘million years ago’ and

‘thousand years ago’, respectively For ages and durations, do not abbreviate

Variables, constants and operators

Variables should be italicized; constants should be in roman type Greek characters are italicized whenthey represent variables (e.g., an angle ) but not when used as mathematical operators (e.g., δ, Δ, Σ, Π).Units of measure should always be in roman type, even when incorporating Greek characters (e.g., µm).Please see the following examples (the same rules apply when symbols are embedded within text):

A =  r2  and 2 not italicized because they are constants

W = a L b weight-length relationship with parameters a and b

W = 4.03 × 10-2 L2.8 As above, but with actual values of the parameters: numbers in roman,

W and L in italics

N t+1 = N t exp(–z t) N for numbers and subscript t for time period in italics, but plus sign,

number 1 and ‘exp’ in roman type

N t+1 = N te–z t alternative representation of previous equation: base of natural

logarithms in roman because it is a constant

Nend = Nstarte–z t alternative subscripting of previous: ‘end’ and ‘start’ are labels rather

than variables, therefore in roman type

z = –{ln(N t+1 ) – ln(N t)} natural log symbol in roman type; nested brackets

y = r sin() trigonometric function in roman; variables y, r and angle  in italics

 2  2

y x

d     difference operator Δ not italicized

E = m c2 E and m are variables c is a special case, being a constant that is also a

‘physical quantity’ All in italics, except ‘2’

5.8 Figures and Tables

Please refer to section 4.4

5.9 References

Please refer to section 4.7

6 EDITORIAL PROCESS AND AUTHOR LICENCING

6.1 The Editorial Process and Timeline (Manuscript processing steps)

OMBAR is currently published annually The process is quite lengthy and usually 1-1.5 years frominitial submission to printed book (e.g submissions sent by June 1st 2021 will be available in the printedOMBAR volume 60 by end of 2022) The following steps are an indication of the editorial process

1 Author submits complete manuscript, associated filed, and copyright material to Scientific

Editor-in-Chief and OMBAR Editorial Assistant by deadline specified (June 1 st of each year, unless agreed

otherwise with the Editor in Chief), cc-ing the Editorial Assistant Please let OMBAR Editorial

Assistant know if you would like to have Gold or Green Open Access (see information in section 6.2 below), the invoice address if asking for Gold Access and details for this payment, and fill in the appropriate Contributor Agreement (one for each co-author) Please also fill the Permission

Verification Form regarding any figures for which permission is required

2 The Editor in Chief will quickly read and may give feedback on penultimate drafts before allocating

a handling Associate Editor and continuing with formal submission for peer review A forth between Authors and EiC may occur until the EiC deems the manuscript acceptable for peer-review

back-and-3 Manuscript is allocated an Associate Editor who will be handling the peer-review and publicationprocess

4 Manuscript is sent out for peer-review Recommendations of reviewers are welcomed, OMBAR

Editorial team makes every effort to ensure this step is completed in a timely manner; however, weask the authors to remember this process may take some time depending on the reviewers but also onthe nature of the submission (longer monographs may take significantly more time to be assessed)

5 Comments are sent back to the authors for revisions The Associate Editor handling the submissionmay provide additional comments and ask for changes to be made, particularly regarding theformatting and structure (to comply with OMBAR guidelines)

6 Revised manuscript is returned by the authors to OMBAR (to the Associate Editor, cc-the EditorialAssistant for record keeping), along with their response to reviewers’ comments The manuscriptwill then be checked by the Associate Editor, who will assess the changes made and the responses tothe reviewers’ comments In certain situations, if the extent of the revisions required by the reviewerswas significant, this revised version may be sent back to the reviewers for a second assessment.However, if the changes requested and the revisions made by the authors appear sufficient, it will not

be sent back to the reviewers

7 The Associate Editor will again also check the manuscript for content and formatting, and providefinal editorial comments Authors and Associate Editor will liaise with one another until themanuscript is deemed finalized and ready to be sent to press, and until all associated files are ready

8 Once a manuscript is final, it, along with all associated files, are sent to the Editor-in-Chief andEditorial Assistant who will hand over to the publisher’s system (the CRC Press Editorial team -

Senior Editor Alice Oven and her Editorial Assistant) Manuscripts can now be cited as in press,

and unformatted pre-prints posted on individual websites The hand over can be a slow process

as all manuscripts per OMBAR volume must be completed before final upload and is, therefore,only as fast as the slowest manuscript submission (batch upload and not submission-by-submission)

9 The CRC Press Editorial team goes over the manuscript and irons out any last minute queries beforehanding it to the in-house Production team Once in production, the manuscript is assigned to aProduction Editor (PE) who handles all publication details and ultimately transmits the material tothe printer He or she will be the author’s and editor’s primary contact for issues related to content,format, and appearance of the finished article The PE will contact the editors with an outline of the

schedule at the start of the production process Authors are reminded that several months can

pass before obtaining the proofs of their submission.

10 Copyedited files of each manuscript and send these out to the respective authors forediting/corrections The majority of the corrections are made at this stage These are also checked bythe editors assigned to each manuscript Please stick to the deadline to keep the process runningsmoothly without delay; if an extension is needed please email the PE directly

11 Page proofs are sent to author for final checking (usually about two to three months after amanuscript has been submitted to the publisher) Author returns one set of corrected proofs to theScientific Editor and the CRC Press Production team by the date specified by the CRC PressProduction Editor Authors are requested to keep the editors informed of the address to which proofsshould be sent, when this is different from the address on the title page The CRC Press Productionteam oversees final corrections, layout check, and other pre-printing tasks

12 Final version of proofs is sent to printer

13 The complete volume is usually published mid-year to end-year following manuscripts submission

14 First authors will be sent one physical hard copy of the volume and all authors will receive an eBookversion accessible by the free VitalSource App (instructions for accessing this will be provided bythe Publisher) Further copies of the volume may be bought at a discount of 25% off the list price

6.2 Author Licencing (Green vs Gold Access)

The authors can choose whether to pay for Gold Open Access, or to opt for the free Green Access The

details are as follows, and you can read more on the page of CRC Press’ sister imprint, Routledge:

https://www.routledge.com/info/open_access/by_the_chapter

The following applies to digital content but not to any print version, which T&F may still print and sellfor revenue (obviously, in the case of OMBAR chapters, as part of the full volume) Please let theOMBAR Editorial Assistant know if you choose Gold or Green Open Access during the initialsubmission process, or as soon as possible afterwards NB: Depending on the chosen access, theContributor’s Agreement form will differ – please refer to the forms in section 7.3

Gold (Open) Access:

The authors pay a fee to the publisher (‘Gold’ Open Access) The Gold Open Access chapter would behosted, freely available, on the www.taylorfrancis.com and www.routledge.com platforms, as soon asthe printed book is ready (NB: there may be a significant delay between acceptance of your manuscriptand its free availability online, even if you chose Open Access) You can see an example here and here.T&F would include the notice: “The Open Access version of this book, available at

www.taylorfrancis.com, has been made available under a Creative Commons Attribution-NonCommercial-No Derivatives 4.0 license” Under this license others may download your work and share

it with others as long as they credit you, but they cannot change for it in any way or use it commercially.The OA T&F License also allows for text- and data-mining of your works Gold Access authors willreceive a free PDF of their chapter, which is unprotected and can be shared Gold Access also gives

authors unlimited use of coloured figures The publication charge for a full Gold OA chapter is

£1,250/$1,625 plus applicable taxes, payable on submission of the manuscript to T&F.

Green (Subscription) Access:

The manuscript will not be freely available to all readers online right-away, but only to subscribers andpurchasers of the volume Following publication of the entire volume, the first author will also receive aPDF of their chapter, to be distributed to co-authors if any, for the non-commercial dissemination of thearticle subject to the following stipulations: i) authors may distribute the PDF of their article to no morethan fifty colleagues on a non-commercial basis, either as an e-mail attachment or as hard copy print out;ii) authors may not post the PDF or any file derived from it in the public domain, including personal,institutional, or other websites Contributors wishing to distribute more than 50 copies of their work cannegotiate a print licence with the publishers on an individual basis The authors will however be allowed

to upload the unformatted content (the non-typeset Word version) to an electronic repositoryafter an embargo period of 12 months (‘Green’ Open Access, no charge) Authors are also limited to amaximum of four coloured figures as part of their submission

7 APPENDIX

7.1 Submission Checklist

SUBMISSION CHECKLIST Typescript

 The text is complete with no missing material

 Any additions to the printed typescript have been clearly marked on all copies of the typescript

 The text is double-spaced throughout

 The pages of the typescript have been numbered consecutively throughout

 The headings and subheadings are typed in consistent styles

 All required forms of acknowledgement is provided in the text

 All the cited references are listed in the reference list and vice versa

 The figures, tables, and their legends are not embedded in the manuscript (except for small

tables – NB: the initial submission can have embedded figures and tables in addition to sendingthem separately for ease of read by the reviewers and editors, but these must be removed in thefinal accepted version following peer-review)

Figures and Tables

 All the figures have been supplied separately (one file/figure), and their format and their qualitychecked

 All permissions have been obtained where necessary, and evidence of permission supplied(Permission Verification Form completed)

 A complete list of figure legends has been supplied as a separate document

 A separate document for each table and their legend has been supplied

Permissions and Contributor Agreement

 Permission to quote or reuse any copyright material has been obtained (evidence must beprovided – such as all correspondence with copyright-holders – see Permission Form)

 The Permission Verification Form (one per submission) for figures and tables is completed andattached (even if no permission was required) If some permissions are still outstanding, thoseare highlighted and clearly communicated to the EiC and EA

 Contributor Agreements (one per co-author) are completed and match the chosen Access (Green

or Gold)

 If applicable (Gold Access), the details for the Invoice have been clearly communicated to theEiC and EA (for instance in the submission email)

Supplementary Information and Appendices

 All relevant supplementary information, which will be available online (e.g., the full list of bibliographic sources, if you are undertaking a systematic review or a meta-analysis – as per guidance), have been attached and named

 All Appendices have been clearly attached and named