STATEMENT OF PROCEEDINGS COUNTY OF SAN DIEGO BOARD OF SUPERVISORS REGULAR MEETING

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT’S CONTINUUM OF CARE HOMELESS ASSISTANCE PROGRAM FUNDING] Health & Human Services 2.. SUBJECT: 2004-07 REFUGEE EMPLOYMENT SERVICES PLAN DISTRIC

STATEMENT OF PROCEEDINGS COUNTY OF SAN DIEGO BOARD OF SUPERVISORS

REGULAR MEETING

TUESDAY, JUNE 22, 2004, 9:00 AM

Board of Supervisors North Chamber

1600 Pacific Highway, Room 310, San Diego, California

MORNING SESSION: - Meeting was called to order at 9:02 a.m

Present: Supervisors Dianne Jacob, Chairwoman; Pam Slater-Price, Vice Chairwoman; GregCox; Ron Roberts; Bill Horn; also Thomas J Pastuszka, Clerk

Invocation led by Pastor Chris Lenocker of the Faith Presbyterian Church

Pledge of Allegiance led by students who represented San Diego County at the National History Contest in Washington D.C.: Benjamin Wagner, Allison Churchman, Erin Lehew, Taryn Tapia, Kaitlin Lemei, Matt Wahl, Cary Mosley, Ben Wright, Emily Bohl and Julie Gantz

Public Communication: [No Speakers]

Agenda Items Category Agenda No Subject

Community Services 1 HOMELESS PROGRAMS: COORDINATED

RESPONSE TO THE U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SUPPORTIVE HOUSING PROGRAM 2004 NOTICE

OF FUNDING AVAILABILITY[FUNDING SOURCE(S): U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT’S CONTINUUM OF CARE HOMELESS ASSISTANCE PROGRAM FUNDING]

Health & Human

Services 2. MADDY FUND REIMBURSEMENT FOR HOSPITALS - APPROPRIATION OF

UNANTICIPATED REVENUE [FUNDING SOURCE(S): EMERGENCY MEDICAL SERVICES TRUST FUND 512501]

(4 VOTES)

3 2004-07 REFUGEE EMPLOYMENT SERVICES

PLAN [FUNDING SOURCE(S): FEDERAL OFFICE OF REFUGEE RESETTLEMENT]

4 SENIOR SERVICES REVENUE AGREEMENTS FOR

FISCAL YEAR 2004-2005 [FUNDING SOURCE(S): STATE GENERAL FUND, TITLES III, VII OF THE OLDER AMERICANS ACT, AND THE FEDERAL ADMINISTRATION ON AGING, FEDERAL AND STATE HICAP FUNDS, TITLE V OF THE OLDER AMERICANS ACT, TITLE XIX MEDICAID, TITLE IIA CORPORATION FOR NATIONAL SERVICE, THE CITY OF SAN DIEGO, AND THE COUNTY OF ORANGE]

5 COMPETITIVE PROCUREMENT OF SERVICES TO

IMPLEMENT UNIVERSITY OF MARYLAND LEGACY CORPS / AGING & INDEPENDENCE SERVICES INTERGENERATIONAL PARTNERSHIP FOR HEALTH AND INDEPENDENT LIVING

6 CHILDREN'S MENTAL HEALTH SERVICES

INITIATIVE AUTHORIZATION FOR EXTENSION

OF CONTRACTS [FUNDING SOURCE(S): MENTAL HEALTH REALIGNMENT; FEDERAL MENTAL HEALTH SHORT-DOYLE MEDI-CAL AND STATE EPSDT]

PROSECUTION BLOCK PROGRAM GRANT FUNDING

[FUNDING SOURCE(S): GOVERNOR’S OFFICE OF EMERGENCY SERVICES]

8 FIRST CONSIDERATION OF ORDINANCE:

ADDING ARTICLE 22, COMMENCING WITH SECTION 72.400, TO THE SAN DIEGO CODE OF REGULATORY ORDINANCES DECLARING THAT CERTAIN PRIVATELY OWNED AND

MAINTAINED ROADS SHALL BE SUBJECT TO THE VEHICLE CODE

9 SHERIFF’S DEPARTMENT REQUEST FOR

APPROPRIATIONS BASED ON OVERREALIZED REVENUE FOR JAIL STORES SERVICES

[FUNDING SOURCE(S): JAIL STORES, INTERNAL SERVICE FUNDS, OVERREALIZED REVENUE]

10 SHERIFF’S CRIME LAB PROCUREMENT OF DNA

ANALYTICAL KITS [FUNDING SOURCE(S): SHERIFF’S FISCAL YEAR 2004-2005 PROPOSED OPERATIONAL PLAN]

Financial & General

Government

11 NOTICED PUBLIC HEARING:

OFFICE OF THE TREASURER-TAX COLLECTOR TAX COLLECTION SERVICE FEE ORDINANCE PROPOSAL

12 ESCHEATMENT OF MONEY IN COUNTY TRUST

FUNDSHealth & Human

Financial & General

19 ALLOCATION OF COMMUNITY PROJECTS FUNDS

20 MAKING COMMUTING EASIER ON THE

ENVIRONMENTPresentations/Awards 21 PRESENTATIONS/AWARDS

1 SUBJECT: HOMELESS PROGRAMS: COORDINATED RESPONSE TO

THE U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SUPPORTIVE HOUSING PROGRAM 2004 NOTICE OF FUNDING AVAILABILITY (DISTRICT: ALL) OVERVIEW:

This action will authorize the Department of Housing and Community Development tosubmit an application (in partnership with participating cities and non-profit agencies) tothe U.S Department of Housing and Urban Development to fund homeless services inSan Diego County This assistance, awarded annually on a competitive basis, fills gaps

in the “continuum of care” system that assists homeless persons to move to sufficiency and permanent housing The requested action will also adopt a resolution todevelop a 10-year plan (in collaboration with the City of San Diego) to end chronichomelessness in San Diego County

self-FISCAL IMPACT:

The funding source is the U.S Department of Housing and Urban Development’sContinuum of Care Homeless Assistance Program funding If approved, this requestcould result in up to $3.9 million in costs and offsetting revenue over a three-yearperiod These actions will require the addition of no staff years and has no impact onthe County’s General Fund

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

1 Authorize the Director of Housing and Community Development to submit, onbehalf of a county consortium of agencies, a Supportive Housing Programapplication to the U.S Department of Housing and Urban Development to fundhomeless services

2 Authorize the Director of Housing and Community Development, in consultationwith County Counsel, to negotiate and execute any agreements or documentsnecessary to implement proposals that may be funded

1 Authorize the publication of any required “Notices to the Public of Request forthe Release of Funds” for funded proposals; authorize the Director of Housing andCommunity Development to execute such Requests for Release of Funds followingenvironmental processing

2 Adopt a Resolution for the development of a 10-Year Plan to End ChronicHomelessness, as recommended by the U.S Interagency Council on Homelessnessand the U.S Department of Housing and Urban Development in collaboration withthe City of San Diego

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent, adopting Resolution No 04-117, entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY

OF SAN DIEGO FOR THE DEVELOPMENT OF A 10 YEAR PLAN TO END

CHRONIC HOMELESSNESS

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

2 SUBJECT: MADDY FUND REIMBURSEMENT FOR HOSPITALS -

APPROPRIATION OF UNANTICIPATED REVENUE (DISTRICT: ALL)

OVERVIEW:

Senate Bill 12, known as the Maddy Fund, sets aside a portion of motor vehicle

violation and traffic school fees to be paid to hospitals for unreimbursed emergency medical care costs These fees are collected through the courts and deposited in the Emergency Medical Services (EMS) Trust Fund For FY 2003-2004, the Health and Human Services Agency, Emergency Medical Services Division, appropriated $789,014for the hospitals However, a recent law required changes to the manner of payment resulting in an increase amounting to $442,567 to be paid to the hospitals For this reason, the Agency’s operational plan did not reflect the accurate amount to be paid to the hospitals from the EMS Trust Fund in FY 2003-2004 and FY 2004-2005 This request establishes current year and FY 2004-2005 appropriations in the Health and Human Services Agency in the amount of $442,567 each year

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

Establish appropriations in the amount of $442,567 in the Health and Human ServicesAgency for the Maddy Fund hospital service account based on unanticipated revenuefrom the Emergency Medical Services Trust Fund 512501 (4 VOTES)

3 SUBJECT: 2004-07 REFUGEE EMPLOYMENT SERVICES PLAN

(DISTRICT: ALL) OVERVIEW:

The County of San Diego is a region impacted by the resettlement of refugees making iteligible to receive an allocation of Federal Office of Refugee Resettlement revenue Inorder to receive the revenue, the County must submit a Refugee Employment ServicesPlan developed in accordance with federal and State requirements and with participation

by the community The Board of Supervisors approved the current 2001-04 RefugeeEmployment Services Plan on April 3, 2001 (6) Board authorization is requested toadopt a resolution and approve a new three-year plan effective July 1, 2004 throughJune 30, 2007 (Attachments A and B) and award multiple contracts selected through aState procurement process for elderly refugee services

The purpose of the federal refugee funding is to assist newly arrived refugees to obtainemployment and become self-sufficient The new Refugee Employment Services Planincorporates a service integration strategy that improves refugees’ access to services andspeeds their transition to self-sufficiency

FISCAL IMPACT:

If approved, this request will result in no change in Fiscal Year 2003-04 costs and revenue, and will result in FY 2004-05 & FY 2005-06 cost and revenue of $1,344,141 The funding source is the Federal Office of Refugee Resettlement There will be no change in net General Fund cost, and no additional staff years

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

1 Adopt a resolution entitled “A RESOLUTION OF THE BOARD OFSUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO REFUGEEEMPLOYMENT SERVICES PLAN FISCAL YEAR 2004-05 THROUGH FISCALYEAR 2006-07” approving a three year local plan, authorizing its submittal to theChild Care and Refugee Programs Branch, California Department of Social Servicesand authorizing submittal of revisions to the plan by the Director of the Health andHuman Services Agency, or designee, when required by changes in fundingamounts and/or services

2 In accordance with Board Policy A-87 authorize the Director, Purchasing andContracting to enter into negotiations with the multiple contractors selected through

a State procurement process for elderly refugee access services and subject tosuccessful negotiations and determination of a fair and reasonable price, awardmultiple contracts to the selected contractors and to amend the contracts as needed

to reflect changes to services and funding subject to the approval of the Director ofHealth and Human Services Agency Waive the advertising requirements of BoardPolicy A-87

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent, adopting Resolution No 04-118, entitled: A RESOULTION OF THE BOARD OF SUPERVISORS OF THE COUNTY

OF SAN DIEGO RELATING TO REFUGEE EMPLOYMENT SERVICES PLAN FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2006-2007

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

4 SUBJECT: SENIOR SERVICES REVENUE AGREEMENTS FOR FISCAL

YEAR 2004-2005 (DISTRICT: ALL) OVERVIEW:

The Health and Human Services Agency’s Aging & Independence Services divisionadministers programs that benefit senior citizens On June 17, 2003 (15), the Boardapproved revenue agreements for senior programs for Fiscal Year 2003-04 Therecommended actions in this item will authorize the annual revenue agreements forvarious programs funded by local, State, and federal sources for Fiscal Year 2004-05.The agreements will continue the funding for the following ongoing services: nutrition,information and assistance, case management, ombudsman, in-home, health promotion,caregiver, senior employment, and volunteer opportunities for seniors

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

1 Waive Board Policy B-29: Fees, Grants, Revenue Contracts - DepartmentResponsibility for Full Cost Recovery

2 Authorize the Clerk of the Board to execute, upon receipt, the following revenueagreements and memorandums:

Description Agreement # Amount PeriodState Department of Aging:

Area Plan Grant AP-0405-23 $10,062,844 7/1/04 – 6/30/05HICAP N/A $ 397,037 7/1/04 – 6/30/05Title V TV-0405-23 $ 604,526 7/1/04 – 6/30/05

MSSP MS-0405-07 $ 2,167,092 7/1/04 – 6/30/05Corp for National Service $ 122,777 7/1/04 – 6/30/05City of San Diego Nutrition $ 243,032 7/1/04 – 6/30/05MOU with County of Orange $ 72,162 7/1/04 – 6/30/05

3 Authorize the Clerk of the Board, subject to the approval of the Director of theHealth and Human Services Agency or her designee, to execute subsequentamendments and renewals to the grant awards in Recommendation 2 when thosedocuments are received from the funding sources and they do not materially impacteither the grant programs or funding level

ACTION:

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

5 SUBJECT: COMPETITIVE PROCUREMENT OF SERVICES TO

IMPLEMENT UNIVERSITY OF MARYLAND LEGACY CORPS / AGING & INDEPENDENCE SERVICES

INTERGENERATIONAL PARTNERSHIP FOR HEALTH AND INDEPENDENT LIVING (DISTRICT: ALL)

OVERVIEW:

The Health and Human Services Agency, Aging & Independence Services administers programs that benefit senior and disabled citizens Intergenerational programs that link senior citizens with youth to provide mentorship and companionship are a key

component of these services

In February 2004, the Board accepted grant funding for two years from the University

of Maryland Center on Aging to establish sustained volunteer service capabilities for low to moderate income seniors, using an intergenerational approach that would expand community capacity to meet health and independent living needs In addition to the

$175,000 grant from the University of Maryland, funding for this program will also be available from an AmeriCorps grant from the University of Maryland, and federal revenue A portion of the available funding is ongoing, and prospects are good for future funding from AmeriCorps and other sources to sustain the program after the University of Maryland grant ends

Aging & Independence Services has completed development of the program design, and

is ready to move forward with program implementation The program would team senior mentors with foster care youth to provide respite care to caregivers Board authorization is requested to competitively procure services to implement the new

intergenerational program The goal is to have teams established and respite care services provided throughout the county

The University of Maryland grant and other program revenue sources require a match of

$159,745, of which Aging & Independence Services will provide $25,000 The selectedcontractor(s) will need to provide the $134,745 balance of the match, on a cash and/or in-kind basis Although Aging & Independence Services will assist with contractor fundraising efforts, the match requirement may limit the number of viable providers for this program Therefore, depending on the response from providers, it may not be possible to provide services throughout the entire county The Board will be notified of the results of the procurement process if the goal of countywide services is not achieved

FISCAL IMPACT:

Funds for this request are included in the Fiscal Year 2004-05 Proposed Operational Plan If approved, this request will result in no current year cost and revenue, $274,088 cost and revenue in Fiscal Year 2004-05, and $175,000 cost and revenue in Fiscal Year 2005-06 The funding sources are the University of Maryland’s Legacy Corps for Health & Independent Living grant ($100,000 for FY 04-05, $75,000 for FY 05-06), AmeriCorps funding ($49,088 for FY 04-05), Title III-E Caregiver Program ($100,000 for FY 04-05 and $100,000 for FY 05-06), and Title III-B funding ($25,000 for FY 04-05)

The University of Maryland grant and other program revenue sources require a match of

$76,412 in FY 04-05 and $83,333 in FY 05-06 The Health and Human Services Agency, Aging & Independence Services will provide $25,000 of the FY 04-05 match from funds included in the FY 04-05 Proposed Operational Plan The remaining match for FY 04-05 and FY 05-06 will be covered by the selected contractor(s) on an in-kind and/or cash basis

There will be no change in net General Fund cost and no additional staff years

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

In accordance with Section 401, et seq of the County Administrative Code, authorizethe Director, Department of Purchasing and Contracting, to issue a competitivesolicitation for an intergenerational program providing non-medical respite services tocaregivers, and upon successful negotiations and determination of a fair and reasonableprice, award contract(s) for a term of one year, with three option years and up to anadditional six months if needed, and to amend the contracts as needed to reflect changes

to services and funding, subject to approval of the Director of the Health and HumanServices Agency

6 SUBJECT: CHILDREN'S MENTAL HEALTH SERVICES INITIATIVE

AUTHORIZATION FOR EXTENSION OF CONTRACTS (DISTRICT: ALL)

OVERVIEW:

On June 10, 2003 (7), the Board of Supervisors authorized the Director, Department ofPurchasing and Contracting, to issue a Competitive Solicitation to consolidate threeexisting case management/wraparound contracts into a single contract under theChildren’s Mental Health Services (CMHS) Initiative for children/youth with seriousemotional disturbances (SED) Award of a contract has been delayed due to the filing of

a protest per Board Policy A-97, Protest Procedures For Award of Contracts A month extension for two of the existing three contracts is requested in order to continue

three-to provide services, pending completion of the award process three-to a single provider.There is already authority to extend the third CMHS Initiative contract

FISCAL IMPACT:

These funds are included in the FY 2004-05 Operational Plan If approved, this requestwill result in costs and revenues of $797,640 The funding sources are as follows:Mental Health Realignment; Federal Mental Health Short-Doyle Medi-Cal and StateEPSDT There will be no change in net General Fund cost and no additional staff years

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

1 In accordance with Board Policy A-87, Competitive Procurement, authorize theDirector, Department of Purchasing and Contracting, to enter into negotiations withMental Health Systems – Building Effective Solutions Together (B.E.S.T.)(Contract No 43209) and subject to successful negotiations and determination of afair and reasonable price, to extend the contract term up to September 30, 2004,subject to the availability of funds; and to amend the contract as required to reflectchanges to services and funding allocations, subject to the approval of the Director,Health and Human Services Agency Waive the advertising requirements of BoardPolicy A-87

2 In accordance with Board Policy A-87, Competitive Procurement, authorize theDirector, Department of Purchasing and Contracting, to enter into negotiationswith New Alternatives – Community Intensive Treatment for Youth (C.I.T.Y.)(Contract No 43213) and subject to successful negotiations and determination of afair and reasonable price, to extend the contract term up to September 30, 2004,subject to the availability of funds; and to amend the contract as required to reflectchanges to services and funding allocations, subject to the approval of the Director,Health and Human Services Agency Waive the advertising requirements of BoardPolicy A-87

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

7 SUBJECT: DISTRICT ATTORNEY – VERTICAL PROSECUTION

BLOCK PROGRAM GRANT FUNDING (DISTRICT: ALL) OVERVIEW:

This is a request to ratify the submission of the Vertical Prosecution Block Programgrant to the Governor’s Office of Emergency Services (OES) in the amount of $342,470for the period July 1, 2004 through June 30, 2005 There is no local match required forthe Vertical Prosecution Program

FISCAL IMPACT:

Funds for this request are included in District Attorney’s Fiscal Year 2004-05 ProposedOperational Plan The annual costs of the program are $456,559 offset by $342,470 inrevenue from the State of California, for a general revenue cost of $114,089 Thefunding source for this program is the Governor’s Office of Emergency Services TheGovernor’s proposed budget does not affect this funding source This request will notrequire the addition of staff years There is no local match required for this grant

RECOMMENDATION:

DISTRICT ATTORNEY:

1 Waive Board Policy B-29, Fees, Grants, Revenue Contracts – Department

responsibility for cost recovery, which requires full cost recovery for grants

2 Adopt RESOLUTION AUTHORIZING THE SAN DIEGO DISTRICT

ATTORNEY TO SUBMIT AN APPLICATION FOR A VERTICAL PROSECUTION BLOCK PROGRAM GRANT the period July 1, 2004 through June 30, 2005 and authorize the execution of the attached grant documents by the Clerk of the Board, including any extensions or amendments thereof that do not materially impact or alter either the grant program or funding level

ACTION:

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent, adopting Resolution No 04-119, entitled: RESOLUTION AUTHORIZING THE SAN DIEGO DISTRICT ATTORNEY

TO SUBMIT AN APPLICATION FOR A VERTICAL PROSECUTION BLOCK PROGRAM GRANT

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

8 SUBJECT: FIRST CONSIDERATION OF ORDINANCE: ADDING

ARTICLE 22, COMMENCING WITH SECTION 72.400, TO THE SAN DIEGO CODE OF REGULATORY ORDINANCES DECLARING THAT CERTAIN PRIVATELY OWNED AND MAINTAINED ROADS SHALL BE SUBJECT TO THE VEHICLE CODE (DISTRICT: 2)

OVERVIEW:

On December 9, 2003 (35), your Board, at the request of Supervisor Jacob, directed theChief Administrative Officer to draft an ordinance that will allow the enforcement oftraffic regulations in the Ramona Acres community

Ramona Acres is a residential community linked by dirt roads that according to theSheriff’s Department has seen an escalation in reckless driving and off road vehicleactivity Some residents have become increasingly frustrated because law enforcementdoes not have the authority to enforce the California Vehicle Code on private roads.With the adoption of the recommended Ordinance, the Sheriff’s Department will be able

to enforce traffic regulations on the listed private roads

FISCAL IMPACT:

There is no fiscal impact associated with this recommendation and no additional staffyears will be required to implement this Ordinance The Sheriff’s Department currentlypatrols Ramona Acres and don’t anticipate any additional costs associated withimplementing this ordinance

RECOMMENDATION:

CHIEF ADMINISTRATIVE OFFICER:

Approve the introduction of the Ordinance, (first reading), read title and waive furtherreading of the following Ordinance:

AN ORDINANCE ADDING ARTICLE 22, COMMENCING WITH SECTION72.400, TO THE SAN DIEGO CODE OF REGULATORY ORDINANCESDECLARING RELATING TO CERTAIN PRIVATELY OWNED ANDMAINTAINED ROADS THAT WILL BE SUBJECT TO THE VEHICLE CODESubmit the Ordinance for further Board consideration and adoption (second reading) onJuly 13, 2004

9 SUBJECT: SHERIFF’S DEPARTMENT REQUEST FOR

APPROPRIATIONS BASED ON OVERREALIZED REVENUE FOR JAIL STORES SERVICES (DISTRICT: ALL)

OVERVIEW:

This request is to amend the Jail Stores Fiscal Year 2003-04 spending plan and establishappropriations and related revenues The Jail Stores operation provides inmates with an opportunity to purchase a variety of commissary style goods, to include food, snacks, stationery, and personal care items In the current fiscal, year telephone calling cards were added as a new Jail Stores sales item The demand for the telephone calling cards

is greater than anticipated Therefore, current appropriations are not sufficient to cover the cost of Jail Stores operations

FISCAL IMPACT:

There is no net cost to the County as a result of this action Funds for this request are notbudgeted The funding source is Jail Stores, Internal Service Funds, overrealizedrevenue If approved, this request will result in current year cost and revenue of

$384,000 and will not require the addition of any staff years

RECOMMENDATION:

SHERIFF:

1 Waive Board Policy A-91, Mid-Year Budget Changes

2 Amend the Fiscal Year 2003-04 Internal Service Fund Spending Plan and establishappropriations of $384,000 in the Sheriff’s Department’s Jail Stores, InternalService Fund, based on overrealized revenue

ACTION:

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

10 SUBJECT: SHERIFF’S CRIME LAB PROCUREMENT OF DNA

ANALYTICAL KITS (DISTRICT: ALL) OVERVIEW:

The ability of the Sheriff’s Department Crime Laboratory to perform DNA analysis iscrucial to criminal investigations, especially those involving homicide and sexualassault The American Society of Crime Lab Directors Laboratory AccreditationBoard’s (ASCLD-LAB) guidelines require specific equipment and materials whenoperating a DNA analysis program The Sheriff’s Crime Laboratory is an accreditedlaboratory The establishment of a sole provider of DNA analytical kits will make itpossible for the crime laboratory to continue operating its DNA analysis program Thisrequest is for approval of sole source procurement for DNA analytical kits from AppliedBiosystems, Incorporated (ABI)

FISCAL IMPACT:

Funds for this request are budgeted The funding source is the Sheriff’s Fiscal Year2004-2005 proposed Operational Plan If approved, this request will result in FiscalYear 2004-2005 expenditures of $120,000 and will require the addition of no staffyears Subsequent years’ costs are estimated to be $120,000 annually

RECOMMENDATION:

SHERIFF:

In accordance with Board Policy A-87, competitive procurement, authorize the Director,Department of Purchasing and Contracting to enter into negotiations with ABI, for DNAanalytical kits, and upon successful negotiation and determination of a fair andreasonable price, enter into a contract for a term of one year, with four option years and

up to an additional six months if needed, and to amend the contract as needed to reflectchanges to services and funding, subject to approval of the Sheriff Waive theadvertising requirement of A-87

ACTION:

ON MOTION of Supervisor Roberts, seconded by Supervisor Slater-Price, the Board ofSupervisors took action as recommended, on Consent

AYES: Cox, Jacob, Slater-Price, Roberts, Horn

11 SUBJECT: NOTICED PUBLIC HEARING:

OFFICE OF THE TREASURER-TAX COLLECTOR TAX COLLECTION SERVICE FEE ORDINANCE PROPOSAL (DISTRICT: ALL)

OVERVIEW:

In an effort to balance costs with revenues and ensure compliance with Board Policy

B-29, Fees, Grants and Revenue Contracts, Department Responsibility for Full CostRecovery, the Office of the Treasurer-Tax Collector gathered information on theestimated average hours and annual intake statistics by service fee type In addition tothe internal fee study, the department surveyed eight counties including Butte, Imperial,Kern, Lake, Los Angeles, San Joaquin, Santa Barbara, and Riverside to gatherinformation on the types of fees being assessed by each county This information,coupled with the annual calculation of standard billing rates, is the basis for establishingtax collection service flat fees proposed in this ordinance

The intent of this ordinance is to recover costs of discretionary and preventable servicesthat ultimately increase the operational costs required to fund the tax collectionprogram The general service areas for which fees have been developed includediscretionary tax collection services, services related to the annual tax sale and othermiscellaneous discretionary services