TOWN OF CASTLE ROCK COLORADO FIBER OPTIC MASTER PLANNING & TELECOMMUNICATIONS CONSULTING SERVICES

TOWN OF CASTLE ROCK COLORADOFIBER OPTIC MASTER PLANNING & TELECOMMUNICATIONS CONSULTING SERVICES STATEMENT OF WORK November 3, 2006... In an effort to support this growing community with

TOWN OF CASTLE ROCK COLORADO

FIBER OPTIC MASTER PLANNING &

TELECOMMUNICATIONS CONSULTING

SERVICES

STATEMENT OF WORK

November 3, 2006

Prepared by:

MANWEILER TELECOM CONSULTING

PO BOX 150127

LAKEWOOD, COLORADO 80215

1.0 Introduction - Situation and Objectives

The Town of Castle Rock Arizona a town of 38,500 residents is one of the fastest growingcommunities in Colorado In an effort to support this growing community with most advancedtelecommunications services the Town of Castle Rock whishes to develop a statement of workfor Fiber Optic Master Plan The goal to the Master Planning effort is to set standards and policythat will enable developers and utility companies to follow a standard practice to ensure thepublic and private sectors will have the ability to access advanced telecommunications servicesnow and well in to the future

Technology is something our society as a whole has come to expect and relies upon, making it a significant part of the overall quality of life that communities are creating for their residents With new policies and ordinances in place, The Town of Castle Rock will be capable of

attracting additional services providers and plan the development of new utilities and services fortheir growing community

At the conclusion of this project The Town of Castle Rock will be positioned to:

 Work with Town Council to publish Telecommunication Infrastructure Standards andPolicies for developers and utility companies

 Publish a Statement of Work (RFP)for the Development of a Ffiber Optic Master Plan

 Publish a high-level telecommunications/utilities development strategy

 Be positioned to develop additional standards that would foster economic growth:

o Municipal fiber networks

o Intelligent Traffic Systems (ITS) planning and development

o Survey and publish residential and business telecommunication needs

o Develop detailed telecommunications standards

o Develop with the education sector k-12 networks to enhance the education of thecommunity

2.0 General Approach

 Phase I – Current public agency infrastructure , service provider and town policyassessment;

 Phase II – Research existing plans, policies and standards - past and present;

 Phase III – Develop Draft Fiber Optic Master Plan Planning SOW The Town ofCastle Rock

 Phase IV – Assist the town Town of Castle Rock with presentations and working sessions

 Phase V (optional) – Design and administer two statistical surveys;

 Phase VI (optional) – Facilitate a Public Agency Telecommunications Summit;

 Phase VII (optional) – Develop a Telecommunications Policy & Action Plan

 Phase VIII (optional) – Community Education / Plan Implementation

The Town of Castle Rock, hereafter referred to as the Town, is in agreement that ManweilerTelecom Consulting (MTC) to use a multi-phase approach to the Town of Castle Fiber OpticMaster Plan Planning project

Phase I - Current infrastructure, service provider and town policy assessment

In Phase I, MTC will perform an onsite data network assessment of the current private andpublic telecommunication infrastructure available to the community MTC will use a quantitativemethod to review and utilize Towns current permitting, policies and standards to identify anydiscrepancies and to build upon as needed MTC will work directly with the Town IT departmentofficials as needed

Phase II - Research internal and external plans, ordinances , standards and policies

a In Phase II, MTC will research a select list of communities that have success withtelecommunications policies and standards MTC has worked with several communities toprovide telecommunications standards, policies, and turn-key community owned fiber opticnetworks, K-12 fiber networks and community telecom assessments MTC will document andreview the best practices and policies so that the Town can easily review and discuss therecommendations moving forward This approach keeps the Town staff informed during theresearch phase of the ordinance eliminating any un-wanted surprises

b

MTC will conduct a comprehensive interdepartmental review of operations and performanceaudit of existing documents: the Comprehensive Plan, Economic Development Strategic Plan,Cable Code, Telecommunications Code, Engineering Standards, Capital Improvements Program,Fee Structure, Permitting, etc, and Identify the need for revisions and recommend how revisions

to these documents could effectively move the Town forward in facilitating the enhancement ofaffordable high-speed telecommunications capabilities

c Determine how revisions or amendments to the existing documents and processes couldsuccessfully facilitate the enhancement of affordable high-speed communications capabilitiesand whether the recommended strategies, goals, or priorities contained in the Plans and Policies,have clearly addressed a telecommunications strategy Determine how the Plans and Policieseffectively outline implementation strategies that dovetail the need for advancedtelecommunications development Determine a clear set of options, benefits and consequences ofoptions and a clear path toward implementation of those options, and determine how the Planeffectively identifies the Borough’s infrastructure needs and telecommunications resources

Phase III - Develop Draft Fiber Optic Master Plan SOW for the Town of Castle Rock

In Phase III, the Town staff, with MTC will develop and review the DRAFT High Level FiberOptic Ma2ster Plan and SOW and make modifications as needed This approach will not onlyreduce the risk of miscommunication but more importantly will involve the Town staff in thePhase III process to a level that the changes/additions made to the DRAFT “High Level” FiberOptic Master Plan and SOW are completely understood by the Town staff

Phase IV- Assist the town of Castle Rock with presentations and working sessions with Town Council

In Phase IV, MTC will develop presentation material and assist the Town staff with thepresentation of the DRAFT High Level Fiber Optic Master Plan and SOW to Town Council (asrequested by the Town IT department MTC will be present to assist and present with the Townstaff as needed Additional feasibility work may be necessary and is included below

Phase V (optional) – Design and administer two statistical surveys.

In Phase V (if such additional services are requested), MTC will Design and administer two statistical surveys to obtain information from local businesses and residents regarding current & future broadband / telecom quality and demand MTC will Administer survey questions randomly via telephone sampling, utilizing appropriate databases to determine current and future commercial and residential broadband needs and local business and resident customer satisfaction w/ local telecommunications, cable TV and Internet Service Providers.

Phase VI (optional) – Facilitate a Public Agency Telecommunications Summit.

In Phase VI (if such additional services are requested) MTC will convene one or more public agency summits to discuss gaps in existing services and infrastructure, areas of common concern, best practices, discuss lessons learned from other agency efforts, discuss individual agency goals, current and best available technologies / methods and funding opportunities Discuss the development of strategic interagency relationships toward secured commitments for interagency cooperation

Phase VII (optional) – Develop a Telecommunications Policy & Action Plan

In Phase VII (if requested), TC will develop a comprehensive Telecommunications Policy & Action Plan which enhances the delivery of services from all Town departments while providing immediate and tangible benefits to other government agencies, businesses, industry, residents and private telecommunications agencies This plan will include a full evaluation of current telecommunications legislation, technological alternatives, policy recommendations and implementation strategies—put into terms that a lay-person could easily understand and easily move forward after reading

Phase VIII (optional) – Community Education / Plan Implementation.

Phase VIII (if requested) is focused on assisting and advising staff on implementation strategies and priority setting including the preparing any statistical, financial and legal analysis, engineering, capital costs and rate of return for chosen options MTC will assist staff with ongoing interagency coordination and communication, prepare an RFP / RFI /RFQ if necessary, and negotiate with vendors and / or public institutions to secure partnerships for one or all of the following: (a)

Network Engineering & Design, (b) Network Construction, (c) Network Maintenance and

Operation.

MTC will also update key community leaders, residents and business owners with information and status (Chamber of Commerce, Town City Council meetings, etc) through the government access channel, Town website, newsletters, press releases and utility bill notices to inform and educate the public, and hold workshops, broadband open houses, and “Town square” meetings

as needed.

3.0 Scope of Work – Phases, Requirements, Tasks and Deliverables (Phases I – IV only)

For the purpose of defining and establishing costs associated with the requirements anddeliverables, MTC has provided a task list to include the cost, if any, for each item anddeliverable in Table 1

MTC will deliver one hard copy and three (3) electronic (CD) copies of all deliverables

to the Town The database and all information related to the Town would become theproperty of the Town All data and documentation received by MTC prior to the start ofthe project will be returned to the Town upon completion of this project

4.0 Phase I – Current infrastructure, service provider and town ordinance/policy assessment – 15 Days TT/3 FTE’s on site on site for 5-8 days

4.0.1 For Phase I of the project MTC will focus on all of the requirements provided by theTown and the assessment of current infrastructure and services acquired by MTC Atthe end of Phase I, MTC will provide written recommendations for next stepsincluding:

 Verify and document with current government agencies and serviceproviders the infrastructure available to the town (see map of ColoradoSprings

 Documentation will include route maps of all available fiber opticinfrastructure within the Town

 Documentation of all telecommunications and broadband servicesavailable to the Town

 The Town will provide information on high growth commercial andresidential areas within the Town limits

 A network topology drawing that identifies the gaps

 High level cost to close the gaps in the Towns existing fiber network

 Rout mapping and estimated costs of extending the Towns existing fibernetwork

5.0 Phase II Research ordinances and policies - 18 Days TT/3 FTE’s

5.0.1 At the end of Phase II, MTC will:

۰ Provide written recommendations for next steps including:

 Documentation on the Town’s current policies and permitting process forutilities, and developers

 Conduct a comprehensive evaluation of existing internal plans, policies,standards and practices to determine how revisions to these documentscould facilitate successful telecommunications / broadband infrastructureand service development

 List of proposed town/city ordinances and policies that represent the bestpractice available

 Contact list of the cities and staff contacted during the research

 MTC staff assessments of best practices of same size towns

 Recommendations on DRAFT ordinance and policies

6.0 Phase III – Develop DRAFT Fiber Optic Master Plan SOW for the Town of Castle Rock - Time line 20 days TT/3 FTE’s

6.0.1 During the DRAFT SOW development phase MTC will provide:

 Regular review of DRAFT documentation to the Town staff

 Document, review and preparation of final DRAFT SOW documentationand a Power Point presentation for Town Council and/or IT staff

 MTC will present the final DRAFT and the presentation to the TOWNstaff prior to any presentation to Town Council

 Deliverables include:

 Final report of finding to date

 DRAFT SOW for Fiber Optic Mater Plan, ordinance and policy forapproval

 High-level strategy for telecommunications infrastructuredevelopment

 Power Point presentation for the approval process

 Material and construction standards

7.0 Phase IV – Assist the Town of Castle Rock with presentations and working sessions

with Town Council and officials – Time line 10 days TT/1 FTE on site for 2 days

7.0.1 At the end of Phase III, MTC will:

 Continue to make modifications to DRAFT Fiber Optic Master Plan SOW

be included in a written amendment to this agreement with scope of work, deliverables andexpense to be negotiated

8.0 Project Timeline (Phases I – IV) :

The project will begin on the day the contract is executed by both parties and will be completed

in 90-120 business days from that date

Professional Services Rates:

Sr Engineer – Sr Partner $125 per hour

Engineer – Project Manager $110 per hour

Financial – Government Analyst $95 per hour

Grant Writer $95 per hour

Project Assistant $60 per hour

Table 1 – Project Fees

Cost PHASE I

1 Current infrastructure, service provider and policy assessment

Travel

72 $6,696 $0

PHASE II

2 Research ordinances and policies Travel

50 $4,650 $0

PHASE III

4 Develop DRAFT Fiber Optic Master Plan SOW Travel

44 $4,092 $0

APPOXIMATE

Applicable References and MTC Team Members:

RE: County Telecom Assessment and Policies/Planning

NCIC/CJIS Network Security for Sheriff Department

Manager State of Colorado

Department of Information Technology

Colorado Bureau of Investigations

303-866-2807

RE: Project Management - MNT

Lisa Bergeron

Pinal County Arizona – IT Director

Department of Information Technology

520-866-6690

RE: County Telecommunications Planning and Financial Assessments

Various Network Projects

East Central BOCES

Boulder County School District

303-447-5050

RE: Development of Fiber Optic RFP for 53 Schools

Colorado School District 11

Dennis Shultz – CIO

Project Team

The following staff profiles are for the project team Our telecommunications associates haveexperienced the growth and transformation of the telecommunications and cable televisionindustries over the past twenty years Our staff has years of experience creating and operatingtelecommunications companies as well as consulting experience developing strategictelecommunications business plans

KEVIN J MANWEILER, (Strategy, Engineering, Operations)

Mr Manweiler has acquired an extensive breadth of expertise in the global telecommunicationsindustry over the past twenty-three years at N C Telecom, PNonline.com, Baxter Healthcare,Graycon Global Marketing, United Airlines, Interwest Communications, and AdvancedCommunications as well as past assignment as a member of the State of Colorado Multi-useNetwork deployment team His expertise includes tactical and strategic planning;hardware/software evaluation for voice, data, video, E-Commerce and wireless networks;information systems implementation; Internet/e-commerce development; business development;outsourcing; network operations; project management; financial analysis; contract negotiations;call center development; and new product development

Prior to starting his consulting business, Mr Manweiler was the COO of N C Telecom, CTO forPNonline, Vice President and Director of the global voice and data networks for BaxterHealthcare and United Airlines His teams were responsible for planning, design andengineering, evaluating and purchasing of all telecommunications contracts, hardware, networkservices; data center and infrastructure

Mr Manweiler is widely recognized throughout the telecommunications and airline industries forwork with AT&T Bell Labs in the product development, designing, implementing andoutsourcing of the first network ACD, which put ACD functionality into the 800 network He isresponsible for the complete outsourcing of United’s domestic communications division and thedevelopment of the airlines new open systems global data network, as well as the infrastructuredesign for United Airlines at DIA and at United’s Indianapolis maintenance center

While with Baxter Healthcare, Mr Manweiler was tasked with the development of a newnetwork strategy to integrate five separate global infrastructures; e-enable the business units;implement network security systems and policies While at N C Telecom, Manweiler wasresponsible for the initial start-up of northwest Colorado’s first CLEC providing fiber optic-based broadband services to the five-county region

Mr Manweiler has frequently been interviewed and quoted in trade publications such as theEconomist and Computer World, and has chaired a position on the SITA Network ServicesCommittee He is certified in infrastructure engineering, outsourcing strategies, financialanalysis, and network security practices In addition, Mr Manweiler holds technical andengineering certifications for over 50 network and computer systems Lieutenant ColonelManweiler served on active and reserve duty in the United States Marine Corps flying F/A18aircraft and holds a B.S.E.E from the US Naval Academy