Lastly , the structure of ICT and the interrelationship of functions if the organization will be given

Lastly, Corporation is the company that divides every position in thecompany such as the Board of directors or Manager of departments by going public andissuing ownership shares.. ICT is

BuiTanNghia_10170446_BBE_A1

A Introduction 3

B Executive summary 4

C Major Findings : 5

D Conclusion and recommendations: 18

E Reference Lists: 19

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A Introduction

ICT (International Investment Construction and Trading Corporation) is the private joinstock company which was established on the first of March 1999 ICT is known as thesecond biggest company that supply asphalt in Vietnam market while Petrolimex is thebiggest The main business function of ICT is trading liquid asphalt and barrel asphalt inthe whole country

In this research, I would like to explain the organization of ICT which is about the legalform, size ,vision , mission , core values , goals and also the objectives of ICT Then , Iwill choose and explain about the most important stakeholders in ICT .Lastly , thestructure of ICT and the interrelationship of functions if the organization will be given

B Executive summary

The research illustrates an analysis of ICT The asphalt company has organized a system

of supplying equipment for the hydroelectric plant After successful completion of theChiemHoa hydro-power plant in 2012, ICT has built VinhHa hydropower plant With theexisting potentials, ICT will further develop to enhance the position of enterprises on theVietnamese market To evaluate the performance and development of our company weneed to have a clear view of the company's vision and mission

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C Major Findings :

I Task 1 : Write a report to explain the different types , size and scope of ICT :

1 Activities of ICT in respects of legal form and size

There are three kinds of legal form which are partnership, sole trader and corporationaccording to The Business Environment book (Ian W & Chris B., 2006 page 203) Besides that, ICT shows the differences between public limited company and private

Firstly, Partnership is owned by at least two people They have to share profits and lossestogether because of any individual actions could affect the business Next , in Sole trader ,there is only one person who own the firm, earn the profit and have to responsible fordebts or losses Lastly, Corporation is the company that divides every position in thecompany such as the Board of directors or Manager of departments by going public andissuing ownership shares ICT is the private limited company and not belong to thegovernment so that ICT’s legal form is Corporation Because of being the private jointstock company, the stock just can only be sold and bought inside the company for relatedshareholders and not be traded outside in the stock market The private joint stockcompany must have at least two shareholders As we can be seen from ICT’sorganizational structure , almost all its shareholders who are the board of directors andmanagers are internal

There are three types of company’s size : Small, Medium and Large According to VNR

500 chart and Vietnamese Law on Enterprise, ICT is the large corporation Based onVietnamese Law, the corporation is only considered to be large when having more than

300 workers and total equity and liabilities is more than one hundred billion dong(Vietnamese law of enterprise, 2014) There are more than 320 employees who areworking in ICT About the equity and liabilities, the statistics are not given in public butICT is one of the top five hundred largest enterprises in Vietnam In conclusion, ICT hasenough qualification about financial standard to be the Large Corporation

2 The vision, mission, core values, goals and objectives of ICT :

ICT’s vision is becoming the leading of asphalt supplier and asphalt products in Vietnam

b Mission :

- Contribute and produce high quality asphalt products to develop transportation

c Core value :

Two slogans shows the way ICT treat its customers and employees as members, as

“family”

Serving the community and complying with the law shows that the company want to

The benefit of the individual is the benefit of the business For ICT, businesses cannotsucceed when the links are not perfect The company has chosen to develop sustainably

In ICT, human value is the most valuable asset Human value is the origin of all of the

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transport the goods from Thailand to their homeland In contrast, ICT has a depot in thesouth of Vietnam, which is near from Cambodia So, ICT managers have considered a lotand decided to invest into these countries upcoming years.

the objectives For instance, ICT has started astrategic plan in 2019 Accordingly, ICT

asphalt set a target tons of asphalt is 150.000tons

special vehicles and a liquid asphalttransport ship with a total consumption ofnearly 100,000 tons per year In upcomingyears , ICT chooses the target to supplytheir product to foreign company such asCambodia Whereas, strategies that will beaffected because the ICT can not controlthe amount of productivity they import, soexports are the same

in the coming years At the same timeincreasing output also helps the companymake more profits From these profits theywill open other subsidiaries such as estatecompanies and food & tourism companies.But they can not control the productivity sothat the productivity may be less than theirplan

well as development and expansion of thecompany are aimed at bringing thecompany's prestige and long-term brandvalue

the end 2020

In conclusion, the objectives of ICT can be saying not SMART at all

However, this asphalt sold is relatively modest This could be explained because ICT onlyimports good quality products from good providers: Shell from Singapore and Simosa

philosophy is only providing good raw materials for customers, they really care about thesociety and community Vietnamese state always take the taxes from people to rebuild thedowngraded constructions Providing good resources to build roads and infrastructures isthe best solution to help people from saving money.

In addition, ICT wants to invest into two new markets: Laos and Cambodia Thailand isthe main asphalt provider for Laos and Cambodia, however, the quality of Thailandasphalt is very bad compared with ICT asphalt (Thailand asphalt has dusts and it isharmful for people) Regarding Cambodia, they have to spent a lot of money in order totransport the goods from Thailand to their homeland In contrast, ICT has a depot in thesouth of Vietnam, which is near from Cambodia So, ICT managers have considered a lotand decided to invest into these countries upcoming years

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3 The most important stakeholders of ICT :

According to TJ Rowley (1997 ) stakeholder is the name of individuals and organizations

that have a role, influences and close relationship with the business They care and share

resources for the company They are the people who can determine the existence and

development of the company ICT is a private limited company so its stakeholder in the

company would be the board of directors, general director, management and employees

In ICT, the person with the highest powers is the person holding the most shares That

Employees

Low

ICT Stakeholders Mapping

and also the world

sustainability and - Learn how to plan

development of the develop skills such

management skills

- Job satisfaction packages,

job security to meet

satisfaction

The Organizational structure is the link between employees, tasks and technologies As

we can be seen from ICT’s organizational structure, there are a lot of rigid links betweenparts of the company The links are about the relationship of the functions from the Board

of Directors to the administrative and employees

According to The Business Environment book (Ian W & Chris B., 2006 page 23 to 28),there are five main organizational structures: Functional Organization, Organization byproduct and service, The divisional structure, Matrix structures and the Project team TheICT’s organizational structure is the Mixed structure of Functional organization and

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Divisional structure The functional organization structure has enabled departments activeand develop their functions Besides that, the divisional organization promotesdiversification for the whole ICT corporation Two types of structures have combined tocreate the perfection of sustainable development and diversification

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Board of Directors

General Director

Deputy General Director of Internal Affairs Deputy General Director of technical

Company Office Director of

Director of Vinh Ha

Director of Chiem Hoa

ICT Director

hydropower plant

Financial and Business

Electrical

Electrical

Technical Engineering Engineering

department department

Department

Administrative Technical Department

Mechanical Mechanical Engineering Engineering

department department

Office MB

1Asphalt stations

ICT’s organizational structure

On top of a joint stock corporation like ICT, the Head of board of directors has the highestpower Every development policy, strategy and decision must be all approved by the board

of directors The CEO is the person who transmits the information of the board to all

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- Deciding on matters related to the day-to-day business of the company without having

- Organizing the implementation of the investment plan and business plan of the company

- Proposing the organizational structure and internal management regulations of the company

- Deciding salaries and allowances for labors, management and the Deputy General Director

- Recruiting labor

There are two deputy general directors who have fewer share than the general Allactivities are co-ordinated by deputy general directors of internal and technical Firstly,there are some work responsibilities of the deputy general director of Technical:

- Coordinate closely with the functional departments: Marketing department, businessdevelopment department and Manufacturing department to provide new products andimprovements also

- Control the project processes that promote the company's growth

- Review and make an approval of the development proposal

- Develop and control the development of technology

- Manage and minimize the infrastructure assets to serve internal financial goals

- Identify, compare, select and deploy technology solutions to meet present and future needs

Secondly, the deputy general director of Internal Affairs has responsibilities for everyinternal issue in the company such as human resources , employees problems ,employee’sfinancial Together with the deputy general director of technical affairs, they help eachother to achieve the best possible goals for the company's development as well as itsemployee's benefits Standing below the board's position and the board of directors are 4

The first of five departments is the Office Manager which has a total of 4 smalldepartments: Finance and Accounting Department, Human Resources Department, Admindepartment, Office MB The finance department conducts and solve financial issues in thecompany including business statistics Human resources directly address personnel issuesincluding recruitment, staff training and layoffs also Admin department deals with issuesrelated to payroll and internal problems in the company Lastly, Office MB is a buildingmanagement unit that repairs defects, technical errors, maintenance and enhancements.These four departments have created a full-fledged corporate office.

The second is the business manager In the center is business manager, there are fourdepartments: general department, sales department, technical department and asphaltstations The general department focus on documentation and make strategic plans Salesdepartments implement the strategy of the director The technical department isresponsible for repairing defects, updating the software as well as using the technology.Asphalt stations have the role of producing, supplying and reserving asphalt with reserves

up to 25,000 tons The Director of Business company control the general department, salesdepartments, technical departments and asphalt stations There are six main abilities

Taking control of these four departments helps ICT business director to develop andutilize his capabilities The director of a trading company is always very close to the salesdepartment because all the strategies that the business department conducts are made bythe director The engineering controls and asphalt stations make this department more

Next, thirdly, there are two hydropower plants in Chiem Hoa and Vinh Ha which have thesame functions There are three divisions in each hydro power plant: The GeneralDepartment, the Electrical Engineering department, the Mechanical Engineeringdepartment The General Office is responsible for overseeing plant operations and promotevariety of works such as connecting with partners in electric supply industry like EVN.Mechanical parts ensure that the machinery in the factory is working normally andmaximizing productivity The electrical parts always ensure the safety of the electricity

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grid and the efficiency of the generator The Director of each hydropower plants hasabilities to control and manage every actions in the hydropower plants

That’s all of ICT’s organizational structure According to Janet Hunt, this organizational

structure has both advantage and disadvantage : Advantage: The organizational structure

of the mixed model optimizes the experience and resources of employees and works well

for project-based companies This structure can improve the flow of communication andprovide the flexibility to work on multiple projects Employees working in special projectsstill have links to their functional departments and may recommend other members of theirdepartment for advice

Disadvantage: A major disadvantage for ICT's mixed organizational structure is that it

requires a more coordinated effort than other structures In addition, employees mustreport to more than one people which may makes a lot of conflict This can lead to conflictand stress for the staff, manager involved The solutions for this disadvantage of ICT isminimizing unnecessary positions in the company and also in the departments

ICT Corporation owns 4 subsidiaries in four business areas: asphalt trading company,hydropower construction investment company, real estate investment and tradingcompany and tourism company fresh food For each company there will be a maintenanceand executive director ICT has two main strong companies that are the asphalt companyand hydroelectric plant Two companies which are real estate business company and food

& tourism service company are now taking shape

Subsidiaries account for the highest proportion at present is the hydro power plant of ICT.Then, the company account for the second largest is the ICT asphalt company Asphalt