Topic time management why do we need to manage time

And before doing anything, we should have a specific plan to manage our time in the most scientific way, to avoid wasting time unnecessarily.. Effective time management clarifies your go

THUONG MAI UNIVERSITY FACULTY OF MARKETING – SPECIALIZING IN BRAND MANAGEMENT

Topic: Time Management

Lecturer : Vu Thi Thu Trang Subject : Professional English 1

Ha Noi, 2/10/2021

TABLE OF CONTENTS

INDUCTION 2

PART 1: INTRODUCTION 3

1.1 Time value 3

1.2 What is time management? 3

PART 2: THE MAIN CONTENTS 4

2.1 Why do we need to manage time? 4

2.2 Factors affecting time management 5

2.3 How do we manage time? 7

2.3.1 Time management principles 7

2.3.2 Effective time management methods 9

2.3.3 Time management tools 10

2.4 Problems and solutions 12

2.4.1 Problems 12

2.4.2 Solutions 12

2.5 Example of student time management 13

PART 3: CONCLUSION 16

DOCUMENTATION: 17

DESCRIPTION TABLE 18

People often say that “Time is gold” That’s right, time is something money can’t buy, it’s something that never comes back and it’s gone, it can’t be regained Therefore, it

is extremely valuable to our lives And before doing anything, we should have a specific plan to manage our time in the most scientific way, to avoid wasting time unnecessarily However, many people still do not know how to take advantage of time, and arrange their work accordingly So how important is time and how to have effective time management skills

PART 1: INTRODUCTION

1.1 Time value

In life, there are three things lost that people can never get back: Time, opportunity and words We can see that time is one of the most important things in human life So, What is time? Time is life's linearly flowing moments, invisible and elusive Time is always endless, the most honest demonstration of what is called immortality, but for humans time is finite Time is a material that is really important in life and makes up life Time is also an asset, a human treasure An hour has 60 minutes, but 60 minutes will go very quickly if we do not know how to use that time to base the most valuable things

1.2 What is time management?

If the daily saying is “I wish I had more time to work…” then we probably don’t know what time management is Time management is the process of planning and organizing time for each specific activity, in detail step by step until the goal is completed Because time is limited, we must have good time management skills The effectiveness of time management is judged on the results of the work done, not on the fast or slow completion time

PART 2: THE MAIN CONTENTS

2.1 Why do we need to manage time?

The advantage of managing time:

- Saving time:

Time is one of the most valuable resources we possess, yet many people fail to use it wisely The biggest reason time management is critical to work is that it is essentially in limited supply No matter what you do, there will only be 24 hours in a day Effective time management demands that you allocate time to a particular task This way, you actually schedule your time before beginning the task You have a clear path ahead of you; this clarity also saves wasted time and effort

- Increase work efficiency:

Time management skills help you reduce stress and prioritise your time Effective time management clarifies your goals and prioritises your most important tasks As a result, you have more time to achieve bigger and better results

When you manage your time, you can plan your day and increase your performance Daily planning improves your productivity Planning your time is an important element of time management Planning increases productivity and effectiveness To be more productive with your time it’s important to identify your daily priorities Identifying your priorities helps you spend your most productive time working on them

By making time management a priority, you can accomplish more in a shorter period This can mean a higher level of productivity for those on set schedules or the ability to spend less time at work for individuals who have to stay until their duties are complete Either way, you benefit

The disadvantage of not managing time:

- Imbalance between work and life:

One of the most important benefits of time management is a better work-life balance If you achieve a better work-life balance, you can be more productive at work and have more time to spend on your most important relationships Work-life balance creates a good balance between your professional life and personal life

That’s why, if you don’t manage your time, you must spend long hours at work, you risk burnout and feeling tired all the time When work is stressful, hours can get long and stress from the office tends to follow you home and leak into your personal time

- Unknowingly creating a bad habit:

Procrastination happens when you don’t manage your time When you aren’t clear and focused on your goals, it’s easy to procrastinate Poor time management causes distraction and procrastination Procrastination can make you feel stuck, stressed, and anxious The more overwhelmed and stressed out by procrastination you are, the harder it will be to stop procrastinating When you procrastinate, you put off important projects to the last minute, waste time on unimportant tasks, and choose to do things you know you shouldn’t be doing

Health is a blessing to people and can be achieved through appropriate care Time management is also useful for making human life healthy It means, if you don’t manage your time, you must spend long hours at work, you risk burnout and feeling tired all the time because of sleeping too late and unknowingly creating a bad habit

2.2 Factors affecting time management

Attitude

Attitude is a sign of concentration, effort, and devotion to a certain job And in time management, attitude has a huge influence, which is the determinant of the effectiveness

of time management If you have a positive attitude, always full of energy, serious about the job then your time management will be successful, you can accomplish goals beyond imagination

On the contrary, if you have a negative attitude, a mentality that is always tired, has

no interest in working, you often slow down deadlines, do not finish work, want to give

up, quit work in the middle = > your time management becomes a failure

Goal

Setting goals is the basic skill of time management, and the most important skill because goals are the driving force that forces you to tackle work and effort throughout the process When you have a clear goal, you know what you're going to have to do to achieve it Make sure that the goals you set are right and potentially motivating, otherwise

you'll lose time, direction, and give up after a while As a result, your time is wasted, so identify your goals correctly and rationally

Entertain

Procrastination is no one's own disease, because it is human nature that we tend to

"do today, let tomorrow do" Procrastination greatly affects your time management plans

If you procrastinate on something for the first time, there will be a second time and many times after that The work you should have done the day before is piled up the next day and then, from there, your time plan will be destroyed, time management is no longer effective

Time management is also affected by our overindulgence of entertainment such as watching movies, surfing social networks, not being able to refuse appointments, gathering friends, These things cause our work to be delayed from day to day, leading to time management no longer being effective

Ability to plan

Once you identify your goals, planning will be the next essential skill in time management Planning makes the work you do to achieve your goals become scientific and easy The tasks are scheduled specifically, suitable for each stage, the ability to complete From there, it saves us time

When you don't know what you want, there's no specific plan to do it And you're wasting your time, effort, and money pointlessly An effective, detailed plan will make it easy to achieve your goals quickly and effectively, helping to minimize stress and time wasting

2.3 How do we manage time?

2.3.1 Time management principles

We can know that many factors affect your time management If controlled properly, you can completely control your time The SMART Goals is a scientific method

to help you manage your time and achieve your goals more effectively

Specific : The goal is well d efined and focused

Develop a goal that is targeted at the intended area Your goal should be clear and

specific, otherwise you won't be able to focus your efforts or feel truly motivated to achieve it When drafting your goal, try to answer the five "W" questions: What do I want

to accomplish? Why is this goal important? Who is involved? Where is it located? Which resources or limits are involved?

Develop a goal that has clear intention – is your goal intended to monitor an outcome, improve an outcome, or predict an outcome What do you want to achieve? Want something? How's the income? How is the growth? We need to implement and plan, balance the time for each job, arrange enough time, avoid waste For example, your goal is an A for this course Therefore, you need to make a specific plan about a dreamy score and the time spent on this course

Measurable : The goal has a measureable outcome

Can it be reasonably measured? Time, as well as work, need to be specified in

numbers Once a goal is determined, the individual needs to write that goal down on paper and place it in places where we can observe it as a reminder when performing work for each specific time This way helps us to remember our work, avoid forgetting or approaching the deadline so that it affects the proposed work and the current jobs If there are no criteria, you will not be able to determine your progress and if you are on track to reach your goal It's important to have measurable goals, so that you can track your progress and stay motivated Assessing progress helps you to stay focused, meet your deadlines, and feel the excitement of getting closer to achieving your goal

A ttainable : The goal is realistic

Setting goals gives you long-term vision and short-term motivation It focuses your acquisition of knowledge and helps you to organize your time and your resources so that you can make the most of your life By setting sharp, clearly defined goals, you can measure and take pride in the achievement of those goals, and you'll see forward progress

in what might previously have seemed a long pointless grind You will also raise your self

- confidence as you recognize your own ability and competence in achieving the goals that you've set Based on reality, we should make a detailed plan to implement the job's requirements, along with our abilities and capabilities We will calculate the time for each

job, each stage While planning, it is advisable to divide goals and time reasonably After that, we can compare how far we have done, or at which stage we are slow Therefore, we can know the work results and make timely adjustments

Rel evant: The goal is based off current conditions and realities

Does the goal support the desired outcome you are trying to achieve? Consider the

job by your ability and existing conditions Determine the efficiency and time of work that can be completed and distribute it reasonably Avoid subjectivity

Does the goal support the strategic direction? This step is about ensuring that your goal matters to you, and that it also aligns with other relevant goals We all need support and assistance in achieving our goals, but it's important to retain control over them So, make sure that your plans drive everyone forward, but that you're still responsible for achieving your own goal A relevant goal can answer "yes" to these questions: Does this seem worthwhile? Is this the right time? Does this match our other efforts/needs? Am I the right person to reach this goal? Is it applicable in the current socio-economic environment?

Time ly: The goal should be grounded within a timeframe

You need a deadline to focus on and something to work toward How much time do

we have left to achieve the goal? When given personal time, we must always be conscious

of the time for his work Specifically, we also need to inform and support our members about the time and workload A time-bound goal will usually answer these questions: When? What can I do six months from now? What can I do six weeks from now? What can I do today? Share and help each other to achieve the set goals

2.3.2 Effective time management methods

Firstly, you must determine your target with the S.M.A.R.T principle After that, you have to write the to-do list

Then, put your work in order of priority In this step, we recommend the 80/20 rule which states that for most cases 80% of the result comes from 20% causes For example, 20% of customers contribute 80% of revenue or 80% of lottery tickets are bought by 20%

of society Please, number the items in your list from 1 to 10, with one requiring the least amount of effort Then, consider the potential positive results from doing those things

Label those from one to 10, with 10 having the highest impact The next step is to create a new ranking of the items on your to-do list Divide the amount of effort by the potential results This gives you the priority ranking you need to more effectively manage time and increase results

Hence, estimate how long each task will take and add it to your schedule or plan For smooth execution of the plan, we introduce to you the 4d method This is a simple and easy to remember method You just concentrate on 4 words starting with D

- Do: If you have important work to do, you must solve it right away

- Dump: You must get rid of some pointless task, this will save your time

- Delegate: If the task needs to be done but someone else can do it better than you, give it to that person

- Defer: If you can't do it right now, postpone it and write down in your notebook a plan to do it If task delays are increasing, then you need to consider whether to use the 2nd and 3rd D's

The point of this method is to focus on solving one task thoroughly before moving

on to the next

2.3.3 Time management tools

Application

Nowadays, technology is developing day by day, the number of people using smartphones is increasing day by day So there are many applications installed on the phone, and when it comes to time management applications, it is impossible not to mention the application “AppBlock” AppBlock helps focus on school or work by temporarily blocking distracting apps on mobile devices Every time you try to access locked apps, AppBlock will encourage you with words that are both close and inspirational like “Give up small things to achieve great achievements” Once the job is done, you can cancel this feature by plugging in the charger and entering the unlock code AppBlock is extremely easy to use AppBlock has an overall rating of 4.1 on Google play and enhances the safety of your mobile after installation In general, a time management application is a very useful application, helping us not to waste time and helping us to be more efficient at work or study in life