Báo cáo thực tập tốt nghiệp ngoại ngữ specialist skills and knowledge in diplomacy and translation at an giang department of external relations

OVERVIEW OF AN GIANG DEPARTMENT OF EXTERNAL RELATIONS .... Stimulation of the meeting between the Consulate General of India and An Giang province 15 4.. Suggestions to An Giang Universi

ACKNOWLEDGEMENTSThe internship period has ended but my feelings are still full of emotions

of the internship period During 8 weeks at An Giang Department of ExternalRelations, I have been exposed a completely new environment for me

- a professional administrative environment That was the dream that I dare todream To complete the internship, I have received plenty of encouragement andguidance from many people I cannot explain my feeling in my own words abouthow grateful I am for support Now, I want to express my gratitude to the peoplewho have supported me so that I could do well in my internship

First of all, I would like to thank my instructor, Mr Nguyen Duc Hanh, ateacher of the Faculty of Foreign Languages, for his enthusiastic support Unlesshis help I wouldn't have been able to perform well on this internship

Secondly, I would like to express high appreciation to the Faculty ofForeign Languages of An Giang University for arranging and facilitating us tohave an internship opportunity

Thirdly, I would like to send my deep gratitude to the An GiangDepartment of External Relations for accepting our internship request andarranging us to have the conditions and the environment to practice Besides, I

am especially grateful to Mr Nguyen Van Phuc, my internship supervisor, whoenthusiastically guided and helped us throughout the internship We learned a lotfrom him I am also grateful to Ms Ngo Thi Kim Ngan, who gave a lot of adviceand supports us during this internship

Once again, from the bottom of my heart, I want to express my hugerespect to those who have helped and encouraged me Their encouragement is agreat motivation for me to do the best performance

ACKNOWLEDGEMENTS 1

2

LIST OF PICTURES 3

LIST OF ABBREVIATIONS 3

ABSTRACT 4

PART A OVERVIEW OF AN GIANG DEPARTMENT OF EXTERNAL RELATIONS 5

I Introduction of The Department 5

II Position and Functions of the Department 6

III Missions and Authorities 6

IV Structural organization 11

PART B INTERNSHIP ACTIVITIES 13

I Activities 13

1 Learning 13

2 Translation 14

3 Stimulation of the meeting between the Consulate General of India and An Giang province 15 4 Presentation 16

5 Meeting and ending the internship 17

II Advantages and disadvantages 18

1 Advantages 18

2 Disadvantages 18

III Experiences 18

PART C CONCLUSION AND SUGGESTIONS 20

I Conclusion 20

II Suggestions: 20

1 Suggestions to An Giang University and Faculty of Foreign Languages 20 2 Suggestions to the internship agency 20 3 Suggestions to English-majored students 20 REFERENCES 21

LIST OF PICTURESFigure 1 An Giang Department of External Relations 5Figure 2 Stimulation of meeting between the Consulate General of Indiaand An Giang province 15Figure 3 Presentation of our group 16Figure 4 Meeting with Director of DER 17

LIST OF ABBREVIATIONSDER: Department of External Relations

AGU: An Giang University

CommitteeAG: An Giang

ABSTRACTAfter eight weeks of practice, I learned many interesting things Thisreport is a proof of that I would describe what I have learned and practiced at AnGiang Department of External Relations The entire internship process will beclearly shown through the following sections Firstly, I would share a briefdescription of the internship agency including its position functions, duties, staffand organizational structure of the department Regarding the content, I wouldpresent the activities and experiences that I had at DER In addition, I wouldpresent the advantages as well as difficulties in the practice process In the end, Icome to the conclusion and express some suggestions I would like at the placewhere I did my internship.

PART A OVERVIEW OF AN GIANG DEPARTMENT OF

EXTERNAL RELATIONS

I Introduction of The Department

An Giang Department of External Relations (DER) was founded from

Department and An Giang Border Affairs Board by Decision No

-UB-NV dated June 2nd, 2006

Address: 8/18 Ly Thuong Kiet str., My Binh Ward, Long Xuyen city, An Giang Province, Vietnam

I I Position and Functions of the Department

1 DER

Committee (PPC) It is assigned to recommend PPC on thepublic administration of external relations in An Giang and to do otherfunctions authorized by PPC and the Laws

2 DER is administratively managed by PPC and technically directed by the Ministry of Foreign Affairs

III Missions and Authorities

1 Submitting long-term and annual master plan of external relations

activities, programs, projects authorized to DER's management and

relevant with the local socio-economic strategy to PPC for approval

2 Recommending PPC to formulate annual external relations programs for reporting to the Ministry of Foreign Affairs and for the approval by the Prime Minister

3 Suggesting PPC to promulgate legal documents regulating external

relations activities in An Giang and getting responsibility in their

- Assisting PPC to manage entrance and exit of foreign

delegations/individuals to An Giang and An Giang public servants to other countries respectively

- Arranging meetings of PPC with foreign delegations/individuals, international business trips of PPC leaders, and assisting PPC to

supervise international trips of An Giang's public servants

- Working with other relevant authorities to deal with sensitive and complicated incidents in An Giang territory.

- Collaborating with relevant authorities to instruct and manage the activities of foreign individuals/organizations related to individual

rights, property, travel, working, living, studying, business and

investment within An Giang

- Working with relevant authorities to process the immigration of the Vietnamese and foreigners in and out of An Giang Territory

6 Supervising activities of non-government organizations (NGOs)

- Working with related authorities and assisting PPC to supervise the activities of international NGOs operating in An Giang

- Receiving and implementing NGO's charity

projects/programs according to the laws

7 National territory- border affairs:

- As a standing body of PPC on the affairs of the national territory and border, assisting PPC to evaluate management situation for national territory- border mission, proposing proper management mechanism, joining with other authorities to solve border problems with countries concerned

- Arranging and working with concerned authorities to make plans for unilateral and bilateral survey on border according to the assignments of PPC Working with competent authorities to set up national demarcation according to the requirements of Provincial Demarcation

Steering Board.

- Monitoring, generalising and report to PPC and the Ministry ofForeign Affairs on the execution of international treaty of nationalborder, continent border management status and conflicts of continentborder in the An Giang authority

- Opening classes to train the observation of laws and disseminate information on laws and policies of the Communist party and of the State on the national territory border related affairs; instructing,

checking and managing documents, maps and files related borders

8 External economic affairs

- Proposing PPC to formulate external relations programs to satisfy the demands of the provincial economic development

- Within the authorization of PPC, coordinating with concerned

authorities to consider and appraise foreign partners doing business and investing in the province

- Taking part in commercial and tourist promotion, contributing to

building investment environments appropriate with the provincial

conditions

9 Overseas Vietnamese affairs

- Assisting PPC to study and to assess the execution of oversea,

Vietnamese policies applied in An Giang under the guidance of the Ministry of Foreign Affairs (Overseas Vietnamese Committee)

- Coordinating with local authorities to support, to guide and to do

IEC on applying policies to overseas Vietnamese and their relatives residing in An Giang.

10 Holding international conferences, workshops, and implementing

international agreements

- Assisting PPC to manage activities related to internationalconferences, workshops, and implementation of internationalagreements; reporting to the Central authorities on incidents related toexternal politics

11 Collaborating with and giving favorable conditions to relevant

ministries and authorities to do external economic activities in AG if any

12 Working with competent authorities to collect, analyze and synthesize information of politics, security, international and regional economy influencing AG and to propose PPC measures to cope with

13 Executing administrative reform programs in accordance with targets and contents approved by PPC

14 Stipulating functions, missions, authorities of affiliated offices and

bodies; managing the personnel, carrying out salaries and policies of reward, reprimanding towards those employed by DER and authorized

by PPC; opening training courses for public servants working in externalrelations field in AG

15 Doing periodic and unscheduled reports to PPC and the Ministry of Foreign Affairs about foreign affairs execution in AG as stipulated by laws

16 Doing investigations, settling complaints, fighting against corruption and negativeness, dealing with law-breaking incidents in external

I V Structural organization

Board of Directors

Chart 1 Structural organization of An Giang DER

- Mr Dang Van Nen Head of Division

- Mr Men Mon Dy - Deputy Head of Division

- Ms Huynh Quang Thanh Truc Deputy Head of Division

- Mr Chau Chanh Ke - Deputy Head of Division

Mr Tran Ky Viet Official

- Ms Nguyen Hong Nhung Official

- Ms Nguyen Thi Dieu Hue Official

- Ms Nguyen Thi Kim Yen- Official

- Ms Ngo Thi Kim Ngan Official

3 Inspection Division

Ms Ngo Thi Phuong Mai Chief Inspector

4.Office

- Ms Nguyen Thi My Chi Chief of Office

- Mr Nguyen Van Phuc Deputy Chief of Office

- Ms Trinh Thi Huynh Official

- Ms Nguyen Thi Kim Quyen Official

- Ms Nguyen Thi Ngoc Xuan Official

- Ms Huynh Ngoc Xuan - Official

PART B INTERNSHIP ACTIVITIES

I Activities

Due to the outbreak of the Covid 19 epidemic, our internship time hasbeen delayed by two weeks compared to the expected time During those twoweeks, we were tasked with preparing our introductory interview for the firstmeeting and also provided an online CV At that time, Mr Phuc gave us a lot ofreferences about the province and other localities Then, he introduced the foreignpolicies of Vietnam and other countries These documents helped me increase myknowledge a lot During that stage, we got a group and individual exercises Time

to meet at the department were about 1-2 days per week, mainly in the afternoon.The meeting time was announced by Mr Phuc and posted in the online group.The details of our internship activities are showed in the following information

In the following weeks, we approached the complex articles And I wasnot alone because I had a nice and enthusiastic team in group translationexercises We got along to each other quickly As a result, we completed theexercises efficiently Our translation exercises ranged from research articles toPowerPoint formats and administrative documents The more various theexercises we experienced, the more knowledge we gained It took much timelooking for the proper words in translating research The reason was probablythat we were freshmen in this genre Anyway, we tried our best After thetranslation exercises, my translation skills increased a lot I had a realistic view oftranslation work.

3 Stimulation of the meeting between the Consulate General

of India and An Giang province

Figure 2 Stimulation of the meeting between the Consulate General of India and

An Giang province

One of my favorite activities was this meeting We are assigned characters

to disguise in groups to simulate the meeting and work between the ConsulateGeneral of India and An Giang province A great activity that I was took part in

We were divided into two groups of one side playing the role of the ConsulateGeneral of India and the other group was also our group playing the An Giangdelegation We scripted the role of each individual in the group, drafting themanuscript based on knowledge and materials learned from Mr Phuc Also, wewere supported by Ms Ngan to make the script more complete After a series ofefforts, the performance took place smoothly at the department What made thesituation more excited than ever was that the character in the role of theInterpreter is randomly changed, and we are excited and somewhat worried aboutthis very important role in this show Although I was not chosen for the position

of an interpreter, however, I was very happy that I learned so many valuablethings in this activity Finally, Mr Phuc gave us some suggestions on the

his practical experiences in exchanges with foreign delegations through picturesand videos He pointed out the common mistakes and how to deal with them Wehad the opportunity to expand our knowledge again.

4 Presentation

Figure 3 Presentation of our group

The latest week we were asked to choose a given topic to present Wewere teamed up to do it My team consisted of Dieu Lien, Minh Chau, Thai Tran,and me, and I was fortunate to be chosen as the team leader With the dual task ofboth preparing the report and doing the 2000-word summary I understood thedifficulty of the mission and I also knew its challenges Our topic was "history ofVietnamese diplomacy" we consulted the documents and many sources ofknowledge about the topic and how to summarize a topic that Mr Phuc sent forthe presentation of the group

As a leader, my responsibilities were higher than ever I assigned the roles

of each individual in the team and proceed to work in an organized manner Wewere full of new ideas about the presentation I had received the

ideas Then, I unified them to form a complete whole After the group'scommendable efforts, we finished the presentation to the best of our ability.Finally, we received some recommendations from the supervisor, and heprovided us his advice honestly He praised the group's efforts and highlights, but

he also pointed out the flaws in the presentation We have acknowledged hisrespectful comments One thing I appreciated was that in each presentation Mr.Phuc immediately corrected the things we presented that were not accurate orunclear Thanks to that, we clearly remembered those shortcomings After all thepresentations, he made a vision for us He celebrated the groups and individualsfor their good performance and pointed out the downsides This was a verytreasured experience for me and my friends

5 Meeting and ending the internship

On the last day, we were honored to meet the director of the An GiangDepartment of Eternal Relations, Mr Huynh Cong Huan, to thank and saygoodbye Mr Huan shared some information and some suggestions about theDepartment's willingness to assist us in our future job search The meeting lasted

in minutes, but we found it very meaningful and happy

Figure 4 Meeting with Director of DER